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April 19, 2011 Minutes Housing & Redevelopment Authori ty Commissioners present: Robert Peterson, Robert Ritter, Trudy Jurchen, Lorraine Youngberg, Laura Hofius Also present: Assistant Director Anderson, Maintenance Engineer Hall, Mayor Adams Tenants: P Hoskins, J Hoskins, D Botham LChairman Peterson called to order the meeting of the Housing Authority at 5:15 p.m... 3.Board & Ray N (hiring consultant) meet in Closed Session 5:16 -5:39 p.m. ray Left and we continued meeting. 4.Consent Agenda & Bills approved. M/ Jurchen, S/ Ritter. All ayes motion carried. West Grove No Business Sibley Terrace No Business Parkview No Business Alpine No Business Other Business 9.1 Board member Trudy agreed to stay to end her term at the end of Dec. Then new Board member will have to be elected for the first of the year which is in conjunction on when the city does theirs. M/ Ritter, / Youngberg. All ayes motion carried. x'9.2 Keep existing Officers the same. Bob Peterson — President, Laura Hofius- Secretary. M/ Ritter, S/ Jurchen. All ayes motion carried. Voted on Vice President —John Ritter. M/ Youngberg, S/ Peterson. All ayes motion carried. 9.3 Jon asked to look at the monthly mileage & reimbursements that he has accumulated with use of his own equipment, tools, and extra mileage. With the given information Chairman Peterson recommended $100.00 per month to be total expense. The Board agreed and also asked that he maintain a list for this new year of April 1, 2011 to March 31, 2012 to present to the board each year. M/ Youngberg, S/ Peterson. All ayes motion carried. It was also discussed about getting a contractor list together for emergency situations to have on hand. This will also be our resource of a contractor that could do snow removal (our biggest issue) if Jon is unavailable. Chairman Peterson stated we need to have back -up person with a Boilers License, too. 9.4 Executive Director's Interim Employment Proposal was gone over and discussed that it sound like it was well thought out & would work great. M/ Ritter, S/ Peterson. All ayes motion carried. Open Forum Mayor Adams updated us on a few items: (discussed earlier as to let her attend another meeting) She talked Government Drive and getting ideas from the public. She also mentioned the Miss Pequot Pageant. $600 was for 1St place, $250 2nd place, $100 for Miss Congeniality. The Pageant hasn't been held for years. Sibley Tenants Youngberg & Botham asked when any more kitchens were going to be done. Jon, Bob, and Shirlee stated that is was not budgeted until 2012. The 1St batch was done because of the "Obama Money ". Mayor Adams also mentioned how she is pushing for 2 "round- abouts ". By the Timberjack & on 17. There was also a group chat about the New General Store open and how it looked nice & bright. Suggested by Botham & agreed by all, that when the new Exec. Dir. comes in that he /she makes a point of `.-individually introducing themselves to get to know each tenant a bit. Board Chairman asked if there was any other business and we concluded our meeting. 7:00 p.m. Adjournment M/ Ritter, S/ Everyone. All ayes motion carried. Chrm Sec.