03.03 August 17, 2004 HRA Minutes

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materials that are backordered. The HRA has no control over how the construction is being done, other than to address these concerns. The nature of the program is that CMHP and the architect oversee the process. 2) The security deposit of a tenant vacating unit#102A will be returned. M/Teie, S/Peterson to return the deposit. M/carried. 3) The Director has not ordered blinds as yet, since the window trim is not complete and the windows need measuring again. 4) Charges for a former tenant of#104A/A. Morrissey,will need to be written off. The following Resolution was adopted: BE IT RESOLVED,that the charges of$222 for A. Morrissey is written off as non-collectible. M/Youngberg, S/Jurchen. M/carried. Agenda: Alpine 1) A tenant,whose lease was terminated effective August 31, has made no attempt to move. The Director will be contacting the lawyer. Other Business The Director requested the staff be allowed to take some flextime. The office staff would work four ten-hour days and have either a Friday or Monday off. The Director and her assistant would not take the flextime regularly,but only on occasion. They would not '1 both be absent from the office at the same time. Flex time was approved by the Board in the Personnel Policy. It was mentioned by a Commissioner that no one is in the office on many days at 3:30,when the office sign states it is open until 3:30. The Director spoke to the fact that the office staff has been coming at 5:30 A.M. most of the summer, and no later that 6:00 A.M. Technically eight hours is completed at 1:30 or 2:00 P.M. The office hours will be changed for the summer months on the entrance to reflect these different hours. The Director always stays beyond the eight-hour period, and often has had meetings to go to in the afternoon and many evenings. According to the Personnel Policy, comp time is given for hours beyond the forty-hour workweek, to be taken within two weeks. Ex: both the Director and Assistant put in extra hours (8 or more) for the open house for West Grove, and comp time will be given. Meeting adjourned at 6:15 P.M. Cam• Sec.