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Adopted: 4/4/2006 <br /> Revised:??? <br /> City of Pequot Lakes <br /> Job Description <br /> Job Title: Office Manager <br /> Department: Police Department <br /> Supervisor: Police Sergeant <br /> Positions Supervised: None <br /> Position Summary: <br /> Provides administrative support services to the Police Department. Performs office support duties <br /> including record keeping, answering phones, assisting the public, and handling requests for <br /> information. The work is often confidential in nature. Independent judgment and discretion must <br /> be used at all times. Works closely with other agencies in law enforcement. Serves as the <br /> Terminal Agency Coordinator (TAC). Research, identify, develop and respond to public and <br /> private grant opportunities. Participates as an active member of the management team and <br /> maintains strong, productive, and cooperative relationships with community organizations, other <br /> governmental agencies and city departments to maximize use of city resources and talent in <br /> service to residents. The ideal candidate will not shy away from suggesting and implementing <br /> change especially when it offers potential for service and productivity improvement and cost <br /> reduction. Responsible for organizing and coordinating office operations and procedures in order <br /> to ensure organizational effectiveness and efficiency. <br /> Job Duties: <br /> 1. Administrative Support <br /> A. Handles daily administrative tasks including answering phone calls assisting <br /> visitors, processing mail and faxes. <br /> B. Review ICRs daily for accuracy. <br /> C. Dispatches information to officers and processes requests from officers. <br /> D. Prepares a variety of reports and records. <br /> E. Prepares letters, memoranda, yes, citizen complaint materials, and business <br /> correspondence working from rough drafts, verbal instructions, or established <br /> procedures. <br /> F. Using E-Citation, E-Charging & E-Notary processes, electronically submits <br /> complete case files to proper agencies. <br /> G. Transcribes machine dictation. <br /> H. Orders and maintains office supplies and equipment for the department. <br /> 2. Records Management <br /> A. Maintains the Records Management System (RMS), enters data into the <br /> computer and generates a variety of law enforcement management reports. <br /> B. Operates NCIC Criminal Justice Data Network(CJDN). <br /> S:\Administration\Employees\Job Descriptions\Revisions\2016\Office Manager 2016.doc Page 1 <br />