06.07 Planning and Zoning 2003 Annual Report

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�. Throughout the year, actual expenses did not differ greatly from budgeted expenses. The month of October has the greatest disparity between the two, mostly due $972 of the expenses that month for extra work related to the Minnesota JOBZ program. This amount, which accounted for 5% of all expenses, had not been budgeted for(Figure 4), but it has helped the City to obtain JOBZ designations and benefits for approximately 130 acres of commercial and industrial land within its limits. Deducting these extra expenses, the adjusted total for actual regular expenses in 2003 is $19,761, which is $1,349 below the Planning and Zoning budget for the year. Actual expenses in 2003 consisted primarily of preparing staff reports and holding office hours, which together accounted for nearly half of all yearly expenses. This is followed by Planning and Zoning meetings, correspondence, special meetings, City Council meetings and reports, and various other expenses throughout the year(Figure 4). Figure 4: 2003 Actual Expenses by Type Violations Correspondence 3% 10% Council Meetings 2% Staff Reports 24% Council Reports 6% Expenses 2% _Extra Work 5% Filings 0% Mileage Special Meetings 1% 7% Misc 2% Research Notices 2% 1% Off ce Hours P&Z Meetings 22% 13% The cumulative collection of fee revenue compared to cumulative expenses indicates that, despite a slow start in the beginning of the year, cash flow has remained stable, and income and expenses have remained steady (Figure 5).