12.06 - Council Procedures and Organizational Chart

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a. Notice —The City Clerk shall give advance notice of a closed meeting in the same � manner as advance notice of other Council meetings. 1) If the closed meeting is held during other meetings of the Council, the notice will state the approximate time that the closed meeting is scheduled. b. Emer�encv Meetin� - If a meeting must be held under urgent or emergency circumstances which make it impractical to give the customary advance notice, the City Clerk shall make a reasonable, good faith effort to give advance notice to the local news media by other means. c. Schedule — If the meeting is held in conjunction with a regular meeting, it shall normally be scheduled as the last item on the Council agenda. If it is the last item, no further public business shall be conducted after the closed meeting unless notice of further public business is given prior to commencement of the closed meeting. d. Attendance—Attendance shall be limited to Council members, the City Attorney, City Clerk, and other resource persons designated by the Council, Clerk, and/or City Attorney and approved by the Council. A written roll of all persons present at the closed meeting shall be made available to the public � after the closed meeting. e. Closed Meetin� to Discuss Liti�ation — A meeting may be closed to discuss active, threatened or pending litigation with the City's Attorney if a balancing of the purposes served by the attorney-client privilege against those served by the open meeting law dictates the need for absolute confidentiality. Closed Meetin� to Discuss Strate�v for Labor Ne�otiations —Proceedings of the closed meetings shall be electronically recorded. The electronic recording must be kept for two years and is considered public information after the agreement is finalized. g. Minutes of Closed Meetin�s — Minutes of closed meetings will include a list of persons attending the meeting, the specific grounds allowing the meeting to be closed and the subject of the meeting. Minutes will be prepared, listing persons attending the meeting and the subject of the meeting. The minutes should not specifically detail not-public data that is discussed at the meeting. In some instances, proceedings of closed meetings must be electronically recorded per statutory requirements. h. Additional Information —Additional information on closed meetings is contained �, in State Statutes.