04-05-2011 Special City Council Minutes

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City Council Minutes April 5, 2011 Page 9 of 10 COUNCIL MEMBER AKERSON MOVED TO UPDATE THE CITY CORPORATE STRUCTURE; THE SPECIFIC AREAS OF THE ORGANIZATIONAL CHART THAT HE BELIEVES SHOULD BE UPDATED AND CLARIFIED RELATING TO RESPONSIBILITIES, REPORTING DUTIES OF THE COUNCIL LIAISONS, DEPARTMENT HEADS, APPOINTED OFFICIALS, COMMITTEE CHAIR AND CITY CONSULTANTS. COUNCIL MEMBER RYAN SECONDED THE MOTION. Council Member Akerson stated that this is a result of a Planning Commission meeting which he attended and of which he did not understand the role of the City Council liaison. Mayor Adams stated that the role of the Council liaison is explained in the Council Procedures. Discussion was held regarding the current structure relating to City employees. The Council concurred that the words "reports to" when referring to a Department Head and a Council Liaison is not accurate. The Council Liaison is the person that works with the Department Head. It was further stated that the Department Heads report to the Council as a whole and the liaison is a vehicle for communication to Council. � Council Member Ryan stated that in relation to a Council Liaison at the Planning Commission meeting, the Council member can speak but does not have the right to vote. Council Member Akerson stated that as the Liaison to the Planning Commission, he would have liked to have been informed that a letter was going to the school prior to the school receiving the letter. He further stated that Council Member Malecha should also have been informed as she is the school liaison. COUNCIL MEMBER AKERSON WITHDREW THE MOTION. COUNCIL MEMBER RYAN WITHDREW THE SECOND. 12.7. Grant Application for Bike Racks The City of Pequot Lakes has received a SHIP grant for $5,000 for obtaining bike racks to be placed throughout the City. MAYOR ADAMS MOVED TO ACCEPT THE SHIP GRANT FOR $5,000 FOR BIKE RACKS IN THE CITY. COUNCIL MEMBER MALECHA SECONDED THE MOTION. L