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� <br />February 1, 2011 <br />The Honorable Mayor and City Council <br />City of Pequot Lakes <br />4368 County Road 11 <br />Pequot Lakes, MN 56472 <br />RE: Engineering Services Proposal <br />Govemment Drive Improvements <br />Dear Mayor and Members of the Council: <br />7804 Industrial Park Road <br />PO Bmc 2720 <br />Baxter, MN 56425-2720 <br />Tel: 218-829-5117 <br />Fau: 218-829-2517 <br />There was discussion at the last City Council meeting about whether to band aid / patch <br />Govemment Drive (from Woodman Street to Grove Street) or whether the City should look at a <br />longer-lasting reconstruction approach for one of the City's more visible corridors. The answer <br />was the latter and we met with a City committee (Mayor Nancy Adams, Council Member Dave <br />Sjoblad, P&Z Commission Chair Scott Pederson, City Clerk Sandy Peine, Street Supervisor <br />Mike Loven, and Water 8� Wastewater Supervisor Tina Nolden) to discuss how to move forward. <br />� An overall improvement project would be broken into the following phases: <br />� <br />I. Public Input / Preliminary Layouts <br />II. Design <br />III. Bidding <br />IV. Constru�tion (maybe in segments) <br />Before designing any improvements, we will need to know what we are designing <br />proposal will be a step-by-step approach. <br />Following are our proposed tasks for the Public Input / Preliminary Layout Phase. While lengthy, <br />on this important of a project for the City, we want everyone to be clear on what is (and is not) <br />involved. <br />Property Lines <br />Perform office research of existing property lines and "ownership". The limits will be from <br />the buildings on the east side of Govemment Drive to the west of the Paul Bunyan Trail <br />into the present Trailside Park area. <br />o It appears from the County's GIS website that there is only 33 feet of R/W along <br />Govemment Drive. <br />o We will need to discuss and confirm the allowable improvements with different <br />agencies befinreen City R/W, park property (DNR), and trail property (DNR). <br />o We will need any information the City has on this topic, and the City Attomey <br />may need to be consulted — with City authorization — to determine what <br />improvements could be placed where. �_� � <br />engineering � architecture � land surveying � environmenta) services <br />