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Pequot Lakes City Hall -rom: Timothy Bray [timothy.bray @dot.state.mn.us] meant: Thursday, September 30, 2004 11:32 AM To: cityhall @pequotlakes-mn.gov Cc: thoule @wsn-mn.com Subject: 371 layout comments Mrs. Mayor (Cathy Malecha) Tony Hughes and I had a conference call with our consultant the other day and one of the things we discussed was getting back on track with the Final Layout process. So far we haven't received anything official from any of the effected communities. There has been a lot of individual comments and inquiries, but nothing officially endorsed by the Cities. As you are aware, comments from the Cities involved are important so we can more forward with our next iteration of the layout. Although we would like this first submission to be pretty comprehensive, this will not be the City's only opportunity to comment on this project. We anticipate that there may be several iterations of this layout before we are all done. We however need a starting point. >From an article that was published in the Lake Country Echo, we see that the Mayor of Spicer visited Pequot Lakes to discuss how best to work with Mn/DOT. Overall we thought it was a good article, but were concerned that the City might have the tendency to get bogged down in the details of aesthetics too early. We understand these items will be important to the City, but don't necessarily consider them Final Layout items that need to be addressed right now. Those types of things will be worked out later as we approach the Final Design phase and start to develop the cooperative construction agreement. zroughout the whole process, each of the cities is going to be asked to pass three resolutions associated with this project. The first one has already been done. It was the one that dealt with the preferred alternative and whether it was going to be an alignment thru town or a bypass. The next thing that City has to sign off on is the Final Layout. That is of course what we are starting right now. It primarily deals with issues like accesses control, frontage/backage roads and minor changes to mainline alignments. These are the types of comments we are currently looking for. The third resolution will be to accept the Cooperative Construction Agreement for this project. This document establishes the cost sharing for the project and among other things, it will include any aesthetic treatments. We envision that most comments about these enhancements would come after the Final Layout is approved and before the Final design is finished. That is a big of time window in this case. I just wanted to drop you a line to make sure we stay on track with this next phase of the project. I think that everyone feels like they need to see the next iteration of that layout so we can physically see the comments getting incorporated. Without official comments from each city, it makes it difficult to justify publishing our next version of the layout. Thank you. If you have any questions, please feel free to give me a call. Timothy Bray Project Manager District 3 Project Development 1