Memorandum - 2005 Preliminary Budgets

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MEMO Date: August 4, 2004 To: Sandy Peine, City Clerk Dawn Bittner,Zoning Administrator From: Chuck Marohn Re: 2005 Budget To prepare a budget for 2005,I took a look at where we are for the first half of 2004. The attached sheets show the budget that was part of our proposal. We are running$800 under that budget. A breakout of each activity by date is also included that shows just how we got to this number. Everyone knows we have had extra expenses that were not planned or budgeted for. Those include the following: Babinski—$884 Comp Plan Special Meetings—$513 TH 371 - $499 Misc- $171 Obviously none of these expenses are recurring, with the possible exception of Babinski. All items for Babinski are directly reimbursable from Babinski under provisions of the Ordinance. In 2004, we budgeted$9,500 for the East Twin Lake Plan. We(Community Growth Institute) are running a little ahead of our budget, but that is our problem and not yours. You will not be billed more than$9,500 for work on this project. In 2004,we also budgeted$4,000 for preparing a draft land use and subdivision ordinance. To date,we have billed$1,539 of this. We anticipate that $4,000 will be sufficient to get draft ordinance completed and review by the Planning Commission. How much review time the Council will take is, of course,the unknown expense, but I have some ideas during the draft phase to hopefully limit the number of issues the Council may have. We have had an extra$3,100 in expenses associated with the Comprehensive Plan review. This includes the special meetings(not official city meetings)and editing of the plan. For 2005, I would propose one of two approaches. The first approach is to contract the \.. same way that we have for 2004,that is hourly for planning services. Our reduced(25%)