10.01 Consider Proposal for Engineering Services for City Hall Building Remodeling

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ct=ry WIDSETH S MITH �-- February 11, 2004 MOLTING ENGINEERS ARCHITECTS LAND SURVEYORS ENVIRONMENTAL SERVICES Honorable Mayor and Council Members City of Pequot Lakes 31108 Government Drive P.O. Box 361 Pequot Lakes, MN 56472-0361 RE: Proposal for Architectural and Engineering Services City-Fire Hall Building Remodeling Pequot Lakes, MN Honorable Mayor and Council Members: This is a follow-up to our agreement with the City on the programming/study phase of remodeling the Kinzie Kandle/Liberty Tool building for use as a City-Fire Hall (City Clerk's office; Police office and garage; City street, maintenance, water, and wastewater offices and garage, library, and Fire Hall). The results of our programming/study were summarized in an October 30, 2003 packet from one of our architects, Rick zumBrunnen. After the programming/study phase, we prefer to work with our clients by putting together an overall coordinated design and construction bidding package. However, we understand that the City is proceeding into the construction phase with smaller projects as their resources permit. We have been asked and have provided input to City staff on an "on call" basis. As I have indicated to you in the past, when a specific project comes along, in lieu of providing our service and billing intermittently, we prefer to enter into an agreement with the City that defines the scope and estimates our effort. We do this so that both the City and WSN have an understanding of what is anticipated. Unfortunately, due to the varied and "on call" character of this work, we cannot give you a detailed scope of work (and corresponding estimate of our effort)for this project. I can tell you that we have spent approximately $850 to date and, absent an estimate of how much additional assistance will be needed, I would say that we might spend another$850. Our tasks have and will continue to include visiting the site as requested, responding to the City's questions, researching the latest Building Codes for answers to your questions, and providing that input to your staff. Please note that if we observe items that are not in compliance with the Building Code, even if they do not relate to the question at hand, we are bound by professional and ethical standards to point these out to the City. We propose to perform our services in accordance with the attached General Conditions on an 2000 Industrial Park Rd. S. P.O. Box 2720 Baxter, MN 56425-2720 (218)829-51 17 Fax: (2 1 8)829-2517 www.wsn—mn.com Offices in: Alexandria Bemidji Brainerd/Baxter Crookston Grand Forks AA/EEO