11.01 - Travel Policy - Laserfiche WebLink

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Travel/Expense Policy Page 2of3 ----------------------------- `- B) If out of state travel is required, air transportation is recommended and will be reimbursed by the City. i) Employees should select the most economical airfare that fits the conference or meeting schedule. ii) An Employee may drive a City Vehicle and be reimbursed for fuel if authorized by a Council Liaison or Department Head. iii) An Employee may elect to drive a personal vehicle for personal reasons instead of utilizing air transportation with the following provisions: a) Prior written approval must be received from the Department Head or Council liaison. b) Mileage reimbursement will be made based on actual mileage to and from the destination (conference, meeting, etc.) 3. MEAL AND MISCELLANEOUS EXPENSES: Meals and miscellaneous expenses shall be reimbursed as follows: A) No overnight stay required: i) Receipts are required for all meal and miscellaneous expense reimbursements. ii) Reimbursement shall not be made for meals included in the conference or meeting fee. iii) The reimbursement request shall not exceed the set maximums as follows: ➢ Breakfast $ 8.00 ➢ Lunch $12.00 ➢ Dinner $20.00 B) Overnight stay required: i) Receipts are not required for meal or incidental expenses. ii) Reimbursement for meals and incidental expenses will be as follows: ➢ Breakfast $ 8.00 ➢ Lunch $12.00 ➢ Dinner $20.00 ➢ Incidentals $ 5.00 iii) Reimbursement shall not be made for meals included in the conference or meeting fee. iv) Phone calls for City business,parking, taxi, and other travel expenses will be reimbursed separately. Receipts are required.