11.07 - Proposal for Services by Ray Niemann

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Memo to: Sandy Peine; City Clerk Re: Proposal for Services Date August 30, 2005 As we have discussed, I am prepared to provide services to the City of Pequot Lakes in the area of Human Resource issues. I have over 35 years of experience in this field and have provided consulting services to many organizations. I believe I am fully qualified to deal with the issues discussed. I can offer my services at a flat rate or if preferred at an hourly rate. My normal rate for services is $125.00 per hour and for Non-Profits and Municipalities$70.00 per hour. Given my experience with the City, I am willing to provide these services at$50.00. The flat rate proposal is based on my best estimate for each of the projects outlined. I am willing to do both projects or if you would prefer either individually. The rates are independent. If required,I can prepare a formal contract but usually these are not necessary. Your word is OK with me. Project#1 Performance Assessment System It would be my intent to design and develop a Performance Assessment System specific to the employees and managers of the City. This would be a comprehensive system that would address a broad range of topics. Included in this project will be a training module for all managers and other City officials. This training would cover two sessions of two and a half hours each. I can conduct these at any time that is convenient. The subjects would be: Preparation for the review process, Conducting the review,Performance Improvement,Performance Issues,Discipline and Termination process. I would ask that the City cover the costs of participant materials(estimated to be about$5.00 per person). My proposal projects that the development time would require about 5.0 hours and the training(preparation and presentation)would require 13 hours. It would be my intention to provide you or another City staff person with the tools to present these materials to future new hires. This would be a total of 18 hours for a fixed fee of $900.00 Project#2 Compensation System This would be the development of a compensation system for each of the various work groups within the city. This would be developed in a manner that is consistent with other municipal programs and would meet all State of Minnesota Guidelines. It would be my intention to prepare a draft of the plan, which would be related to a Compensation Philosophy that would be approved by the City Council. That would be the basis for future updates to the program which would keep the plan current with the marketplace for these jobs. I recognize that there are several different job groups within the city and while