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O. IMMEDIATE PAYMENT OF CLAIMS <br />The City Clerk is authorized to make immediate payment of claims for those <br />claims where late fees or penalties cannot be avoided, per MN Statutes 412.271, <br />Subd. 8 and 471.425, Subd. 2. Claims that have been paid in this manner shall be <br />added to the check register for Council approval at the next regular Council <br />meeting. <br />P. PETTY CASH <br />Petty cash is generally reserved for reimbursements to employees for small <br />purchases made on behalf of the City. Receipts are required for reimbursement <br />and must be attached to the petty cash form and signed by the employee and <br />department head. The cash drawer will be maintained to a maximum of $200. <br />Q. PURCHASES <br />City department heads have the authority to make purchases for budgeted <br />expenditures that are at or below budget. Non-budgeted or over budget <br />expenditures require City Council authorization. A capital expenditure over <br />$5,000 is required to receive at least two quotes and the department head has the <br />authority to make the decision on which bid to accept. <br />R. GENERAL POLICIES <br />1. Outstandin� Checks *'��* a�r'* �'°�r *�° ��r�- — If a check has not cleared <br />the bank in six months, the City reserves the right to stop payment on the <br />check. The city will issue a new check; however, the stop payment <br />banking fee will be deducted from the original check amount. This <br />deduction will not apply to payroll checks. <br />2. Collection A�encv — Delinquent bills T T+;';*<, ��,�r,.°� that cannot be <br />recovered by certifying the charges to taxes will be turned over for <br />collection to a collection agency when they are three-months past due. <br />n i• � i.:ii� „+ ,.oi„�oa �„ „+;i;,., „i,,, ,ill �1� t�o �„ v,a „ o,. �,. <br />Llillllli{A�lI1 <br />a �""°"+;^ ,�°r"� :�'.:�� *�,° ��° `�, +�, + a All accounts <br />---------- =c----.;' . . �.�.-y' u.�• �.u�.� . <br />will be reviewed on a quarterly basis. <br />3. Year End Expenditures — If an invoice has a billing period that crosses <br />over two years (December & January), the City will book the expenditure <br />within the year that has the majority of the billing period days (50% or <br />more). <br />: <br />