11 - Clerk's Monthly Staff Report

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MONTHLY STAFF REPORT City Clerk's Office April 5,2005 1. Budget Issues: • The City Engineer bill looks like it will soon be going over budget on the Highway 371 issue. When we get close to this happening, I will be asking the Council to authorize use of unbudgeted funds for this purpose out of the MnDOT fund or the Council Contingency fund. 2. Happenings/Proiects during the month: • 2004 Audit/GASB 34—We have spent much time on the 2004 audit. We have worked closely with the auditors during this process. The audit will be presented to the Council on April 5. • Transient Merchant Ordinance—Met with Justin, Chris, and Chief Forsberg to review Ordinance. Redrafted after meeting and sent to attorney for review. I have completed working with the Attorney on this ordinance and a draft will be before the Council in April. • Liquor Ordinance-Met with Attorney to work on the Liquor Ordinance. The ordinance is completed and will be before the council in April. • Road Agreements—Road Agreements have been redrafted by the Attorney. Mike has given the agreements to the other cities for review. Once we receive them back from the other cities, they will be before the Council for approval. • Spray Irrigation Field Lease—The Attorney redrafted this lease. This lease will be before the Council in April. • Fiscal Policies and Procedures -The Clerk's office has worked together with the Auditor to put together Fiscal Policies and Procedures for the City. These procedures will be before the Council for approval in April. • Drug and Alcohol Policies—I have redrafted two drug and alcohol policies; one for commercial drivers and one for city employees. These policies are before the Attorney for review at this time.