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City Council Minutes June 7, 2016 Page 6 of 7 ----------------------------- Nancy Malecha informed the Council that every year a special meeting is held in August for the capital improvement planning and budget work session. She is requesting this special meeting to be held on August 23, 2016 at 6:00 p.m. as this date and time have been confirmed with Springsted who will present a preliminary bonding plan to the Council. COUNCIL MEMBER AKERSON MOVED TO CALL A SPECIAL COUNCIL MEETING FOR AUGUST 23, 2016 AT 6:00 P.M. FOR THE PURPOSE OF THE CAPITAL IMPROVEMENT PLANNING AND BUDGET WORK SESSION. COUNCIL MEMBER KARR SECONDED THE MOTION. MOTION CARRIED 3-0. 10.3. Technology Solutions Agreement Nancy Malecha discussed with the Council the recommendation to change I.T. service providers for the City. Ms. Malecha noted that the City's I.T. Committee is recommending a change in providers from Cascade Computers to the National Joint Powers Alliance (NJPA) due to continued growth in the City's needs and the specialty required in the government sector. She noted that this recommendation is not made lightly as the City has utilized Cascade Computers services for many years and is appreciative of this working relationship. Ms. Malecha further stated that the hourly service rate with NJPA is $20 less and the City will receive an additional 4 hours of support per month at no charge. Also if approved, there will be an overlap of service during the month of June to aid in the transition between providers. MAYOR SJOBLAD MOVED TO APPROVE THE NJPA TECHNOLOGY SOLUTIONS AGREEMENT EFFECTIVE JUNE 8, 2016 AND THE TERMINATION OF THE PRE-PURCHASED SERVICE AGREEMENT WITH CASCADE COMPUTERS EFFECTIVE JULY 1, 2016. COUNCIL MEMBER KARR SECONDED THE MOTION. MOTION CARRIED 3-0. 10.4. 2015 Year End Financial Report Nancy Malecha presented the 2015 year-end financial report to the Council. The general fund capital outlay and council contingency carryover monies remaining at year-end total $148,589.67. The City's Accounting and Reporting Policy states, "the City will commit fund balance in the general fund of up to 50% of the following year's general fund budgeted expenditures for cash flow purposes." As of December 2015, the City is at 55% fund designation. Ms. Malecha noted that the City is in good financial condition and hopes to recommend the use of fund balance `.. monies to offset one-time expenditures during the 2017 budget process.