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Adopted: 414/2006 <br /> City of Pequot Lakes <br /> Job Description <br /> Job Title: Office Manager <br /> Department: Police Department <br /> Supervisor: Chief of Police <br /> Positions Supervised: None <br /> Position Summary: <br /> Work involves execution of office operations to insure the police department operates efficiently, <br /> smoothly and effectively by providing accurate,precise record keeping. Is responsible for directly <br /> providing secretarial services to the Police Department. Work is often confidential in nature. The <br /> employee must exercise initiative, independent judgment, and discretion in screening calls, <br /> visitors and mail; answering phones and disposing of requests for information; and in general <br /> public relations activities and the processing of operational and administrative work. The <br /> employee is expected to exercise initiative in keeping informed of all policies, rules, and <br /> regulations applicable to the area of assignment. Work assignments are received with only broad <br /> statements of objectives, and are performed with considerable independence under only general <br /> supervision. Requires availability for work shifts that vary. <br /> Job Duties: <br /> 1. Administrative Support Duties <br /> A. Serve as personal assistant to the department administrator and personnel by <br /> screening calls, visitors, and mail; interpreting organization policies, rules, and <br /> regulations in response to queries from others; and process confidential matters. <br /> B. Checks ICRs daily for police activity; records and files citations, assigns case <br /> numbers to incidents,and maintains report files. <br /> C. Dispatches information to officers in the field, as needed. Receives requests from <br /> officers on call for special or specific information; follows up with appropriate <br /> information and relays the same back to the officer. <br /> D. Prepares a variety of reports and records including: initial complaint reports, <br /> reports of investigation, alcohol influence reports, Intoxilyzer check list, vehicle <br /> impoundment forms, traffic hazard report, mandated reporting to BCA and FBI <br /> as required,etc. <br /> E. Explains policies and processes routine matters independently, including the <br /> answering of complaints. <br /> F. Makes business appointments and arranges meeting dates; make independent <br /> referrals to division heads and other operating officers and officials; <br /> .lob Description: Office Manager Page 1 <br />