03.07 - Restorative Justice Grant Contract

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4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (1) Compensation. The Grantee will be reimbursed an amount not to exceed$10,000.00, according to the breakdown of costs contained in Exhibit A,which is attached and incorporated into this grant contract. The Grantee will submit any revisions to Exhibit A as described in Section 4.2(2)of this grant contract and the revised budget must be approved by the State's Authorized Representative before any expenditures may be made based on the revised budget. (2) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than provided in the current"Commissioner's Plan"promulgated by the commissioner of Employee Relations which is incorporated into this grant contract by reference. The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (3) Matching Requirements. (If Applicable.)Grantee certifies that the following matching requirement,for the grant contract,will be met by the Grantee: $17,500.00. (4) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed$10,000.00. 4.2 Fiscal Requirements Grantee shall report to the State as specified in the Office of Justice Program's Grant Manual. (1) Financial Guidelines Grantee shall comply with all policies,procedures, and provisions applicable to each source of funding received. Grantee shall comply with the current Office of Justice Program's Grant Manual. No funds will be disbursed for activities not identified in the goals and objectives or work plan submitted on the grant application forms prescribed by the State. No funds from a specific funding source will be disbursed for activities that do not meet the requirements of that funding source. (2) Budget Revisions Grantee shall submit a written budget revision request to the State's Authorized Representative before any expenditure can be made based on the revised budget. Submission and approval of a budget amendment is necessary if a)a line item will deviate by$200 or 10%,whichever is higher,from the `. approved budget,or b)a new line item that was not part of the approved budget will be created. (3) Closeout. Grantee shall have until 30 days after the Expiration date of this grant contract,to submit a report of all funds and interest received and disbursed. If a report is not submitted within this time period,expenses claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee. (4) Records. Grantee shall retain all financial records for a minimum of six(6)years after the date of submission of the final financial status report,or until completion of an audit which has commenced before the expiration of this six-year period,or until any audit findings and/or recommendations from prior audit(s)have been resolved between the Grantee and State,whichever is later. 4.3 Payment Invoices The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least guarterly but not more often than monthly, and within 30 days of the period covered by the invoice for services satisfactorily performed. Expenditures for each state fiscal year of this grant contract must be for services performed within the applicable state fiscal year. Every state fiscal year begins on July 1 and ends on June 30. The final invoice pertaining to each state fiscal year of this grant contract must be received by July 31 of that calendar year. Reimbursements from the next fiscal year(s)may commence on or after July 1 of that calendar year. The final invoice must be received no later than 30 days after the Expiration date of this grant contract. Upon the Grantee's request,an advance payment may be made after grant contract execution, in an amount not to exceed 30 days of the State's obligation,as determined necessary by the State,for execution of the Grantee's grant contract obligations. Title V JABG Combined(11/06) Title V Juvenile Justice Renewal 07 2 OJP Grant Number 2007-T5-00391