10 - Clerk's April Monthly Report

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MONTHLY STAFF REPORT City Clerk's Office April,2007 Meetings April 3 Highway 371 Meeting April 3 Council Meeting April 4 Region 5 Hwy 371 Meeting—Hunt Technologies April 5 Safety Committee Meeting April 5 Monthly Staff Meeting April 9 Monthly Budget Meetings with Department Heads April 10 Meeting with Auditor Regarding Audit Findings and Council Audit Presentation April 12 Safety and Loss Control Workshop (League of MN Cities) April 12 Park Board Meeting April 17 Council Meeting April 19 Council Meeting April 24 Business Park Committee Meeting April 24 Fire Relief Meeting April 25 PLADO April 25 Fire Board Meeting April 30 MnDOT MOA Meeting Projects/Issues April has been a relatively quiet month in the Clerk's office. • Audit—The 2006 audit is complete. Each year the process becomes more streamlined. We were pleased with the Audit process this year. I would like to commend Nancy Malecha on the incredible amount of work she did to assist the auditors. She was basically responsible for the efficiency of the audit. • Business Park- The Clerk's Office and Zoning Office have been working with a Company called A&B Furniture who is interested in purchasing a lot in the City's business park. BLADC has done a great job working with the company and the City. The Business Park Committee heard a presentation from the Company and will be recommending the sale of the lot to the Council. • Financial Software - The next project we will be working on is training on the new financial software.Nancy and I will be out of the office from May 14-17 for this training. Conversion of the City's financials will also take place at that time. • Council Meetings—In April we had two regular Council meetings. I do believe this will help keep our meeting time down at Council meetings and make the meetings more productive. We will continue to plan for this 2"a meeting on an as needed basis.