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Minn.Stat.§412.191,subd.3. If the city publishes or mails the minutes,the council has two options.First,it may wait to publish them until after council approval. Second,the published minutes may include a notation that they are unofficial. Statutory city clerks who publish unofficial minutes usually do so because the council meets only once a month and the minutes must be published within 30 days. E. Publication Minn.Stat.§412.191,subd.3. A statutory city with a population of 1,000 or more must publish the council's official proceedings or a summary of them in its official newspapers within 30 days after every regular and special meeting.However,a less expensive alternative is also available.Instead of publishing the minutes,the city may mail a copy,at city expense,to any resident upon request. Statutory cities of less than 1,000 population are exempt from both of these requirements.Home rule charter cities should check their charters for any publication requirements. If a statutory city chooses to publish a summary or condensed version of the official minutes,it must meet the following criteria: Minn.Stat.§331A.01,subd.10. • It must be written in a clear and coherent manner. • It must avoid the use of technical or legal terms not generally familiar to the public. • The publication must indicate that it is only a summary. • The publication must indicate that the full text of the minutes is available for public inspection at a designated location. Part VI. Holding meetings A. Parliamentary procedure Minn.Stat.§412.191,subd.2. A statutory city council has the power to regulate its own procedure.Home rule charter cities may have similar provisions in their charters or the charter may spell out how meetings are to be conducted. See Part VII-Table of motions and Procedural rules are usually provided for in the rules or bylaws adopted by the Part VIII-Model bylaws. council.Adoption of council rules may be supplemented by the use of a standard work on parliamentary procedure,such as Robert's Rules of Order. Because of the small size of most city councils,procedures at council meetings,particularly in discussions,tend to be quite informal and many cities prefer to keep things simple and use just the basic rules regarding motions and voting,rather than adopting a more complex set of procedures. Whatever rules the council adopts,it should follow them.Although the council can vote to change or suspend its rules if the occasion calls for it,it is probably better to stick with the adopted rules except on rare occasions. 26 League of Minnesota Cities