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The next step is to see that they actually do this. Staff is comfortable with this plan and <br /> will monitor what goes on,periodically going out there and will report back to the <br /> Planning Commission. <br /> b. Policy on Design Review Team (DRT) <br /> Mr. Marohn explained the Staff Report. There has been one change made at the <br /> recommendation of the City Clerk. Number 3, Applicability, the last sentence has <br /> additional criteria where a plat would require construction of new public roads or streets <br /> or the extension of public utilities. This addition is included on the lavender handout on <br /> the table. Staff also would like letters D and E in Number 5 to be combined as this is <br /> now one department,the Public Works Supervisor. <br /> Number 4 refers to "consistent with plans and ordinances." When asked, Mr. Marohn <br /> explained that it refers to the Comprehensive Plan. The idea of Number 4 is to make sure <br /> the DRT is not some rouge group making their own rules. Feedback would come from <br /> the Comp Plan and the Ordinances. Mr. Marohn was directed to add the word"official" <br /> to "plans". <br /> Number 10 refers to an automatic escrow account. The applicant pays a$3,000 deposit <br /> and direct expenses are invoiced and taken from the deposit. <br /> Number 9,the word"to"needs to be added to the last sentence,between"ability"and <br /> "offer". <br /> Number 7 refers to the number of meetings. The City Planner(DRT Coordinator), Chair <br /> and applicant will decide when meetings are needed. <br /> A motion was made by Mark Hallan, seconded by Scott Pederson,to forward the policy, <br /> with the suggested changes,to the City Council for their consideration. <br /> Number 5 refers to the appointment of members of the DRT. The DRT Coordinator will <br /> ask for volunteers from the Planning Commission to attend. The Chair will not <br /> necessarily need to be at all of the meetings. The idea of the DRT is not an approval <br /> process; it would be a feedback process with no commitments. The DRT is there to listen <br /> and give comments on what the Planning Commission might perceive. The same <br /> Planning Commission member might not be at each meeting. The DRT would function <br /> where no issues are put to rest. Issues are brought up and discussed and guidance given. <br /> The DRT is not resolving issues. <br /> The Chair doesn't have to be one of the two members. The Chair's official role is to <br /> check to see if a meeting is necessary or not. <br /> All members voted"aye". Motion carried. <br /> Minutes 2 <br /> Planning Commission <br /> March 19, 2009 <br />