11 - City Clerk Monthly Report - Laserfiche WebLink

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� City of Pequot Lakes FINANCE ADMINISTRATOR'S MONTHLY REPORT FOR JANUARY 2012 • Prepared and submitted the 2012 Pay Equity Report • Prepared and submitted the 2012 City Summary Budget Report Form to the Office of the State Auditor • Processed year end procedures in the financial software including payroll, accounts payable, and general ledger • Prepared and mailed W2s and 1099s and submitted to appropriate governmental agencies • Prepared quarterly use tax report • Prepared and submitted quarterly and annual payroll reports • Prepared and submitted the 2012 budget summary for legal publication • Prepared and submitted the 2011 Report of Outstanding Indebtedness to Crow Wing County • Prepared and submitted the creditable coverage disclosure to Centers for Medicare & Medicaid Services • Prepared payroll information for new commission members and updated software • Scheduled I.T. Committee & Website Committee Meeting, prepared agenda, and drafted minutes • Prepared memo far city council agenda regarding assignment of fund balances �-- • Coordinated the OPEB actuary disclosure update for the audit • Coordinated onsite visit with TDS and notified departments of issues that need to be addressed • Notified and submitted information to Lakes State Bank for e-statements enrollment • Verified 2012 water & sewer rates far the utility billing software • Cross-trained City Clerk on accounts payable duties • Contacted American National Bank regarding debt payoff • Prepared financial services cost comparison for City Clerk • Created recurring invoices for 2012 • Prepared annual budget numbers for police department • Reviewed the Five Wings Arts Council grant information • Attended the following meetings: - 1/5/12 Staff Meeting - 1/9/12 Risk Management Pool Executive Committee Meeting - 1/10/12 Budget Meetings - 1/18/12 I.T. & Website Committee Meeting - 1/31/12 Benefit Managers Meeting �