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Adopted:7/1/2008 <br /> Amended:7/1/2014 <br /> City of Pequot Lakes <br /> Job Description <br /> Job Title: City Clerk/Treasurer <br /> Department: Administration <br /> Supervisor: City Administrator <br /> Positions Supervised: Deputy City Clerk <br /> Position Summary: <br /> The City Clerk/Treasurer provides an array of clerk and treasurer functions. Responsibilities <br /> include accurately accounting for financial transactions and funds; managing financial assets; <br /> managing all accounting functions including payroll and investments. Organizes and supervises <br /> all details of the election process. Maintains City's records according to the State Record <br /> Retention Guidelines. Oversees the Utility Billing procedures. Supervises and directs the <br /> administration staff. <br /> Job Duties: <br /> 1. Finance <br /> A. Maintains employee payroll records. <br /> B. Monitors state and federal laws relating to payroll and insurance issues. <br /> C. Monitors and compiles information for the City's insurances, including worker's <br /> compensation, property and casualty, liability, and health and processes claims. <br /> D. Responsible for assessing proposals for City's insurance coverage and <br /> recommending specific course of action to City Council. <br /> E. Prepares and files year-end reporting documents. <br /> F. Reconciles daily-revenues, expenditures, petty cash and monthly bank statements. <br /> G. Develops and provides accounting guidelines for budget preparation and compiles <br /> departmental budgets. <br /> H. Monitors overall budgets and expenses and reports information to State agencies. <br /> I. Prepares information for annual financial, workers compensation, and other post- <br /> employment benefits (OPEB) audits and works with auditors during audits. <br /> J. Compiles information and maintains formulas for pay equity and comparable <br /> worth and prepares information for job evaluation committee meetings. <br /> K. Processes TIF and tax abatement payments and monitors funds and reports. <br /> L. Compiles and monitors capital asset and useful life information. <br /> M. Monitors investments and pledged collateral. <br /> N. Compiles financial statements for staff, Council and state agencies. <br /> O. Prepares annual fire contracts. <br />