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Special Meeting City Council Minutes <br />January 16, 2024 <br />Page 2 of 3 <br />STEP 3. COUNCIL MEMBER RONNING SECONDED THE MOTION. MOTION <br />CARRIED 4-0. <br />A brief discussion continues confirming that Ms. Johnson knows the duties of the <br />role and is comfortable moving forward with the decision, to which she stated she <br />is. <br />3.Advertise for Administrative Assistant to the Police Department and <br />Administrative Office <br />Mayor Gardner leads a discussion regarding a new position for Administrative <br />Assistant, that will remove Deputy Clerk from the title. Council Member Pederson <br />asks if this will be a new job description as well. Mayor Gardner responds it will <br />be very similar but will have a few specific tasks removed from the description. <br />Discussion ensues on having the new job description approved by the Personnel <br />Committee before advertising the position. <br />Ms. Duus updates the Personnel Committee will decide on the starting wage <br />based on the candidate's experience, as it is a role with a starting wage range. <br />She states it is Grade 9, but the step is what they will decide for a staring wage. <br />COUNCIL MEMBER PEDERSON MOVES TO ADVERTISE THE APPROVED <br />POSITION FOR ADMINISTRATIVE ASSISTANT TO THE POLICE <br />DEPARTMENT AND ADMINISTRATIVE OFFICE. <br />Council Member Ronning questions why the change of the position title is <br />necessary or what the difference is. Ms. Duus responds that the previous Deputy <br />Clerk had that title because she was assisting with more clerk duties, but that will <br />not be the case with the Administrative Assistant position. It will be administrative <br />duties, such as assisting all areas of both offices, answering phones, greeting <br />people at the window, and utility billing. Discussion continues regarding who this <br />person would report to, in hopes of keeping it to one person versus two different <br />departments, etc. Ms. Duus replies that they would keep the direct reporting to <br />Ms. Johnson, as she can assist and train in both the Administrative Office and <br />Police Department. <br />COUNCIL MEMBER RONNING SECONNDED THE MOTION. MOTION <br />CARRIED 4-0. <br />A brief discussion continues regarding how long the advertisement should be <br />posted. Everyone agrees that two weeks should be sufficient, however, Mayor <br />Gardner says he will defer to Ms. Duus on whether we have enough applicants in <br />that timeframe or if for some reason it should be extended. It is possible that we <br />could get this in for the next Council Meeting, but if not, we could hold a special <br />meeting.