03 - City Clerk's Office Organizational Structure

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Option 2: Hire an Administrator and Convert Finance Administrator Position to Clerk/Treasurer This option builds upon the existing organizational structure and talents of the staff presently in place. In this scenario, an administrator would be hired to manage the organization and carry out many of the duties of the current clerk position. The administrator would also be responsible for organizational management and supervision of the department heads. The second component of this option promotes the Finance Administrator/Assistant Clerk to a Clerk/Treasurer for the organization. This position would more encompass the traditional clerk duties, as well as, existing higher level finance work that are currently included in the Finance Administrator position. Duties such as utility billing, payroll, website maintenance and some lower level finance work would be shifted to the Administrative Finance Assistant position. In order to create capacity for the Administrative Finance Position the position of Zoning Administrator/Administrative Specialist would take on additional administrative support duties for the Clerk and Administrator. This option does not add any positions to the organization, but it does change three existing positions in the organization. In summary, the current clerk position becomes an administrator, the Finance Administrator becomes a Clerk/Treasurer and additional duties are added to the Finance Administrative Assistant. This option is displayed below: Pequot Lakes Option 2 Table of Organization 14.5 FTE's City Council Administrator aFPublic Works..:. Fire Chief,.>f �f City . .,.k,,.. Supervisor Police Chief Treasurer p 30 Volunteers Clerl<lc/ Treasurer 5 Maintenance . Zoning Sergeant Administrator Library Sewer and Water All Volunteers Finance Admn Contract 4 Patrol Officers .,._....., .,.._.._ Asst Office Assistant Time ,~ Officers 5 DAVID DROWN ASSOCIATES