01-27-2015 Special Meeting - Laserfiche WebLink

Home Browse Search

computer, mobile devise or internet.The Clerk's office is in the process of scanning minutes, staff reports, resolutions, and ordinances into the Laserfiche Software.The Council authorized funds in the 2015 budget to expand this system to include financial records and to locate information that would be available to the public on the City's website. • Cross Training—The Clerk's office has been very proactive in cross training employees so that duties can be covered in case of absence. Deb Marty has been with us for about 5 months. Nancy has been training her on many financial duties.We plan to continue this training. • Clerk's Office Structure Analysis—The Clerk is recommending that the Council use a consulting agency to assist in determining the appropriate long term management structure for the City. Specifically,analyzing whether having an administrator would be of a benefit to the organization. If the Council wishes to pursue this study,the Clerk is requesting authorization to contract with David Drown Associates.The cost of the study is$2,500. NJPA will pick up 50%of the cost. (The study is attached as part of the Clerk's information). • Bonding—The Clerk's office will be working closely with those involved with the Highway 371 project and the roadway turnbacks.All of this will in some way affect the City financially.The Clerk's staff will be researching ways to effectively handle the costs of these improvements. • Economic Development Commission—Continue to work with the Economic Development Commission to encourage economic growth in the City of Pequot Lakes. • Park Commission—Continue to work with the Park Commission to ensure the ongoing of excellence in the City parks,trails,and programs for the public(Band's in the Park Program). • Utility Rate Study—Conduct a utility rate study within the next year to determine what the City needs to charge the users to pay for the proposed sewer system. • Chamber of Commerce Partnership—Continue working with the Chamber of Commerce to create a viable partnership with the City and businesses located in Pequot Lakes. Mid-Range Department Plans(five years): • Financial Management Plan—Construct a multi-year financial management plan to integrate existing debt,capital improvement plans,future debt,tax base growth,future staffing needs and future operating expenses. • Asset Management—Purchase and implement an asset management module which interfaces with the City's financial software.The software will track the City's capital assets which is currently being done manually by Nancy Malecha • Upgrade City Website—Upgrade the City website to ensure it is current and contains information that is easy to find and valuable to those using the site.