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CITY OF PEQUOT LAKES <br /> PURCHASE ORDER POLICY <br /> Adopted: 2-7-06 <br /> Amended: 1-6-15 <br /> If a purchase order is used to make a City purchase, the following policy guidelines <br /> apply. <br /> 1. Department head authorization is required prior to making the purchase. Each <br /> department head is responsible for implementing purchasing procedures for <br /> the department to ensure that employees do not make purchases in excess of <br /> the budgeted amount. <br /> 2. The following procedures must be followed prior to the purchase. <br /> a. The Purchase Order must be completed with the following information. <br /> 1. the quantity <br /> 2. a description of the item(s)to be purchased <br /> 3. the cost including tax and shipping (if applicable) <br /> 4. the budget code to be charged <br /> b. The Purchase Order must be signed by the department head. <br /> c. A copy of the Purchase Order must be given to the Finance Assistant <br /> Administrator. <br /> d. The department head is responsible for ensuring that adequate funds are <br /> available in the budget for the item(s) requested as outline in Minnesota <br /> Statute 412.721. <br /> e. After the above steps have been completed, the item(s) may be purchased. <br /> - 19 - <br />