03.08 - Kitchigami Regional Library Service Contract

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6. KRLS will issue a check to the City of Pequot Lakes for the acquisition of materials for the Pequot Lakes library collection, paid from the KRLS Crow Wing County reserve in the amount of$5,000.00, within 30 days of the completion of the Agreement negotiations. 5. Scope of Service:City of Pequot Lakes The City of Pequot Lakes commits to provide the following: 1. Registration of Kitchigami Regional Library System residents for KRLS borrower cards at no charge to the public,with verification of the residence requirements of the applicants. 2. A local trainer who will be responsible for training all local library workers on borrower registration, interlibrary loans and delivery. 3. The Pequot Lakes library must be open or provide a secure location for delivery between 9:30 a.m.and noon on each of the delivery days described in paragraph 4.3 above. 4.All KRLS policies and procedures for registration, interlibrary loans, intraregional loans, delivery and electronic services will be followed. 5. The city must maintain a restricted fund for KRLS dollars paid to it for the purchase of library collection materials,which is audited annually and subject to review as described in paragraph 10 below. 6.Agreement Administration All provisions of this Agreement shall be coordinated and administered by the persons identified in Paragraph 11. 7.Amendments No amendments may be made to this Agreement after signing by the parties,except for extensions of time,or increases or reductions of the services to be performed as mutually agreed in writing by the city and KRLS. 8. Data Practices The city agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The city will immediately report to KRLS any requests from third parties for information relating to this Agreement. The KRLS board agrees to respond promptly to inquiries from the city concerning data requests. The city agrees to hold the KRLS library board, its officers, and employees harmless from any claims resulting from the city's unlawful disclosure or use of data protected under state and federal laws. The city will designate an official representative who will sign and maintain on file and submit to KRLS a copy of the KRLS Data Privacy and Non-disclosure of Information Policy included as Appendix A to this Agreement.