03.04A - Library Building Loan - Laserfiche WebLink

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Minutes to meeting of Pequot Lakes Community Library Board of Directors January 23, 2012 The regularly scheduled meeting of Tues., January 17 did not include a quorum, so we reset the meeting for Monday, January 23, 2012, at 6:30 p.m. In the absence of chairman John Longnecker, Claire Nagel called meeting to order at 6:30 p.m. Board members present: Sam Hennies, Claire Nagel, David Anderson, Lydia Loven, and Jean Clark Board members absent: John Longnecker. Also present: Jerry Akerson, liaison to City Council and Kaye Schroeder. Lydia Loven moved to approve the minutes of the November meeting, seconded by David Anderson. David Anderson gave the Treasurer's Report. The balance in the library checking account is $8,820.83, which includes $1,000 designated for book purchases and a $500 donation amount which will be used for operating expenses. The balance in the building fund checking account is $6,015.71. CD's total $65,855.16. Total deposit amount is $80,691.70. The total loan balance is $6,000. A motion was made by Jean Clark to pay Tom Adams the final amount owed him of $6,000. This will be paid from the building fund checking account, after which that account will be closed and whatever remains will be deposited in the regular library checking account. Motion was seconded by Sam Hennies. All members voted in favor. The treasurer's report was accepted by Claire Nagel, seconded by Jean Clark. Jean Clark, Lydia Loven and Claire Nagel were thanked for the work they put into the Legacy Programs sponsored by Kitchigami Regional Library Services. All the programs have been successful. Kaye Schroeder gave a presentation of what is needed for computers in the library, including both patron computers and office computers. She presented us with a bid from Roman Siltman of $4,485.00. This bid includes 6 patron computers and software for the patron computers, software for the two office computers and memory for the two office computers as well as Windows 7 operating systems for all eight computers. Motion was made by Sam Hennies, seconded by Lydia Loven to get Roman started on the new systems. All approved. Kaye Schroeder was thanked for all the time spent on this project and for her expertise. An executive committee for continuing computer decisions was set up with a motion by Sam Hennies, seconded by David Anderson. Members of this executive committee will be David Anderson, John Longnecker, Jean Clark and Claire Nagel. At a suggestion by Jerry Akerson, Lydia Loven moved any expenditures over $1,000 (over the bid amount of $4,4.85) must be given full board acceptance. Seconded by Sam Hennies. All approved. A proposal from Kristina Dietz was discussed. She suggested that the library be open on Sundays to allow families to visit the library, especially those who juggle work and athletics during the week. She offered to volunteer her time on Sundays. There was much discussion by the board and a decision was made not to open the library on Sundays. We will further discuss the possibility of adding more time on Saturdays. Some of the reasons for the decision were: Lack of enough volunteers to fill the needs of an extra day. Once opened, always opened. Will Ms. Dietz (or anyone else) want to work Sundays in the summer? Need of one day off each week for family. Motion by Lydia Loven, seconded by Jean Clark to not have the library open on Sundays. All approved. Lydia will call Ms. Dietz about our decision. There will be no meeting in February. Next meeting, March 20, 2012. Lydia Loven moved and Sam Hennes seconded that the meeting be adjourned at 7:05 p.m.