Laserfiche WebLink
Travel/Expense Policy <br /> Page 3 of 4 <br /> ii) Itemized receipts are required for all expenses. <br /> iii) A signed Reimbursement Request with receipts must be submitted <br /> within 30 days of travel. <br /> iv) Any additional reimbursement due to the Employee shall be paid <br /> by the City based on the receipts submitted. <br /> v) Any refund due from the Employee shall be paid to the City within <br /> 10 days of submission of the Reimbursement Request. The refund <br /> due from the Employee shall be based on the actual receipts <br /> submitted. <br /> 7. OTHER: <br /> A) All reimbursements will be subject to tax required by IRS regulations. <br /> B) Phone calls for City business,parking,taxi and other travel expenses will <br /> be reimbursed. Receipts are required. <br /> C) Reimbursement shall not be made when receipts are not submitted as <br /> required. <br /> D) Only actual expenses for the Employee shall be submitted and reimbursed. <br /> The Employee is responsible for all lodging, meal, travel, and other <br /> expenses of any individual accompanying the Employee. <br /> E) The Employee, by signing the Reimbursement Request, acknowledges and <br /> agrees that all items included in the Reimbursement Request are legally <br /> eligible for reimbursement and meet all of the provisions of this travel <br /> policy and other applicable laws. <br /> 8. ELECTED OFFICIAL OUT-OF-STATE TRAVEL REGULATIONS: <br /> A) Purpose: The City of Pequot Lakes recognizes that its elected officials <br /> may at times receive value from traveling out of the state for workshops, <br /> conferences, events and other assignments. <br /> General Guidelines for Elected Officials: The event, conference or <br /> assignment must be approved in advance by the City Council at an open <br /> meeting and must include an estimate of the cost of the travel. Approval <br /> should be approved by Council motion or by resolution. In evaluating the <br /> out-of-state request,the Council will consider the following: <br /> Whether the elected official will be receiving training on issues <br /> relevant to the City or to his or her role as the Mayor or as a <br /> Council Member; <br /> it) Whether the elected official will be meeting and networking with <br /> other elected officials from around the country to exchange ideas <br />