02-05-2013 City Council Minutes - Laserfiche WebLink

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City Council Minutes February 5, 2013 Page 6 of 7 ----------------------- - - - - -- this research, the recommendation is for the Council to authorize staff to enter into a five year lease with the Office Shop /Cannon Financial for a Cannon ImageRunner C5250 copy machine at a cost of $230.59 per month plus the cost of copies. COUNCIL MEMBER SJOBLAD MOVED TO AUTHORIZE THE CITY TO ENTER INTO A FIVE YEAR LEASE WITH THE OFFICE SHOP /CANNON FINANCIAL TO LEASE A 5250 CANNON IMAGERUNNER. COUNCIL MEMBER GARDNER SECONDED THE MOTION. MOTION CARRIED 5 -0. 11.3. Payment of Claims Nancy Malecha requested a revision of the City's Accounting and Reporting Policy in reference to early payment of claims. Per M.S. 471.425, the City is required to pay vendors according to contractual terms or within 35 days of receipt of claims. Ms. Malecha indicated that with council meetings only held once a month and agenda packet deadlines it is becoming more difficult to adhere to this statutory requirement. Ms. Malecha requested the Council to designate the City Clerk to make immediate payment of claims for any claims where late fees or penalties cannot be avoided and such claims will be included on the monthly check register for council approval. COUNCIL MEMBER GARDNER MOVED TO AMEND THE CITY'S ACCOUNTING & REPORTING POLICY AND ADOPT RESOLUTION 13- 06 RESCINDING RESOLUTION 11 -10 AND ADOPTING A NEW RESOLUTION IN ITS PLACE TO DELEGATE AUTHORITY FOR PAYMENT OF CLAIMS. COUNCIL MEMBER AKERSON SECONDED THE MOTION. MOTION CARRIED 5 -0. 11.4. Council Visionina Goals Update Mayor Adams thanked Nancy Vogt for her article in the Echo on the visioning work session. Mayor Adams and Council Member Gardner have spoke with individuals regarding the Sibley Lake Park visioning ideas. Nancy Malecha informed the Council that Sandy Peine is currently working with attorney Tom Fitzpatrick on the annexation agreement to see if it can be amended. 12. Other Business Council Member Gardner thanked Mike Loven for replacing the flag in the Trailside Park.