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ACCOUNTING AND REPORTING POLICY <br /> <br />P. IMMEDIATE PAYMENT OF CLAIMS <br /> The City Clerk is authorized to make immediate payment of claims for those <br />claims which are regular and recurring and where late fees or penalties cannot be avoided <br />with the following conditions, per MN Statutes 412.271, Subd. 8 and 471.425, Subd. 2. <br /> <br />Claims that have been paid in this manner shall be added to t he check register for Council <br />approval at the next regular Council meeting. <br />1. A list of the claims that are regular and recurring in which <br />penalties or late fees cannot be avoided shall be approved by <br />Council. <br />2. Amendments to the list of claims shall be approved by Council. <br />3. Claims that have been paid in this manner shall be added to the <br />check register for Council approval at the next regular Council <br />meeting. <br /> <br /> Vendors For Early Claim Payment <br /> Cardmember Service (credit card purchases) <br /> Crow Wing Power (electricity) <br /> MailFinance (postage machine) <br /> Minnesota Pollution Control Agency (permits) <br /> Minnesota Power (electricity) <br /> Minnesota Revenue (sales & use tax returns) <br /> Ricoh USA (copy machine lease & copies) <br /> State of MN (vehicle tabs & licensing) <br /> TDS Telecom (telephone & internet services) <br /> Verizon Wireless Services (cell phones service) <br /> Wex Bank (fuel card purchases) <br /> Xcel Energy (natural gas) <br /> <br />Immediate payment of claims may be made when payment of a claim is based on a <br />contract and cannot be deferred until the next Council meeting without loss to the City <br />through forfeiture of discount privileges or otherwise, per State Statute 412.271, Subd 4, <br />with the following conditions. <br />1. The claim must be endorsed by a majority of the Council members. <br />2. The claim must be added to the check register for Council approval <br />at the next regular Council meeting. <br />