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October 20, 2020 Pequot Lakes Housing & Redevelopment Authority Commissioners present: Robert Ritter, Pat Dullum, Pat Dittes, Bonnie Eastvold, Debbie Botham Also present: Interim Executive Director- Lynn Katzenberger, J. Schouveller, T. Graff, L. Parker, A. Duus *Call Regular Meeting to Order 3:00p.m. Chairman Ritter called the meeting to order. *Consider Agenda/Changes No Changes *Consent Agenda/Regular Meeting Motion to accept the Minutes. Moved by Dullum, Seconded by Botham, all Ayes; motion carried. Motion to accept the Payment of the Bills. Moved by Dittes, Seconded by Botham, all Ayes; motion carried. Motion to accept the Financials. Moved by Dullum, Seconded by Eastvold, all Ayes; motion carried. *West Grove No business *Sibley Terrace No business *ParkView Received the refund check from Carpet Direct in the amount of $2582.78 for the carpet mishap back when carpet was installed at Parkview I in May 2019. *Alpine Rural Development is no longer in mortgage forbearance and back paid us the 2 months they were behind. Making payments in the amount of $1000 for 4 months to reimburse what we borrowed from Alpine’s Reserves to help pay bills during the mortgage forbearance. First payment was in September. *Interim Executive Director’s Report Lynn thanked the Board and tenants for all the help and support they have given her the past month. She appreciates it very much. *Maintenance Report Fall clean-up is done and now working on preparing our winter equipment for the season. We still have left over salt from last season to use for the beginning of this winter season and will purchase more from the city when needed. Due to COVID the cost of materials to do the coverings of the dumpsters is high right now we are pushing this project out to spring. We received one of the two refrigerators that were on back order. The other one is expected to arrive in December. *Other Business The Protocol for Board Meeting Policy that was reviewed last month had typo’s and will be presented again next month for approval. Chairman R. Ritter addressed discretion is needed by board members regarding conversations outside of board meetings. He also spoke of the Information Gathering Agenda for Housing in Pequot Lakes. City is trying to evaluate housing needs and availability. He asked if anyone would like to take his place in it to represent the HRA. B. Botham had accepted. *Open Forum Parkview I resident complimented on the new bird house outside in front of the building. Another had asked about placing a mat outside their door in the hall for boots. Tenant was told this was not allowed as it is a fire regulation and it’s also stated in their Tenant Handbook.