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Minutes of the Library Board Meeting October 20, 2009 The meeting was called to order by President John Longnecker at 6:30 p.m. Present: Nancy Adams, David Anderson, Sam Hennes, and John Longnecker. Absent: Tina Hanneken, Lydia Loven Guest: Cathy Malecha Nancy Adams moved, John Longnecker seconded, that the minutes of the September 22, 2009, meeting be approved. Motion carried. Treasurer's Report: The monthly budget shows $12,168.41 in the checking account. David Anderson pointed out that we usually keep between $5,000 and $6,000 in this account. It was decided to leave this amount in the checking. account until the November or December meeting. The building account showed a deficit of $222.71. Sam Hennies moved, John Longnecker seconded, that all monies from the Basket Auction be placed into the building fund and that, from this fund, $2,000 should be given to Craig Nagel toward repayment of his no- interest loan and also $2,000 should be given to Tom Adams toward repayment of his no- interest loan. Motion carried. Nancy Adams moved, Sam Hennes seconded, that the Treasurer's Report be accepted. Motion carried. Volunteer Coordinator: Nancy Adams reported that we have good volunteer help. There was discussion about the possibility of opening every day with either 9 am. until noon shift or a 10 am. until 1 p.m. shift with this person shelving the morning's books from noon until 1 p.m. These options are dependent upon finding enough volunteers but the idea was considered a good one. It was also discussed that this opening time could be from April 1 through either Thanksgiving or Christmas. Publicity has been very good and we all thank Claire Nagel for her wonderful work. President's Report: A computer projector is being purchased with funding from a library patron. This will allow projection from computers. Old Business: Basket Auction receipts as of the meeting are $7,316.00. This does not include the $800 match from Thrivent and receipts from several baskets yet to be picked up. Final tally will definitely pass $8,000. Suggestions for next year included: must not be on MEA Weekend, Nancy will call Deacon's Lodge to see if a Saturday in August might be a possibility, is there a large room at Breezy Point that could be donated where they would let us have our own wine and beer, be sure to check other events going on the night we select, everyone should try to figure out some unique ideas for the auction, and, finally, could we think of several big ticket items that could be live- auctioned off. Conversation With: Ann Hutchings had submitted a thorough report. In spite of sporadic attendance, many programs were well attended. It is the feeling of the Board that these programs should continue from May through October at 11 am. on the second Monday of each month. We would like Ann to continue her work, which is very much appreciated, and the library will work harder to have a volunteer for each program. Information about these programs can be put on one line on the city's water bills. Regarding the 501 ©3 for Friends of the Library, Nancy Adams will try to contact Nancy Cross for an update. New Business: Two new services were suggested: Delivery to shut -ins and computer instruction. These programs might be considered in the future. Nancy Adams moved,