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O. SPECIAL AND EXTRAORDINARY ITEMS <br />The City's policy regarding the financial reporting for special and extraordinary <br />items is that it will be reported separately on the government -wide financial <br />statements, if applicable, in accordance with the definitions provided in GASB <br />#34. <br />P. IMMEDIATE PAYMENT OF CLAIMS <br />The City Clerk is authorized to make immediate payment of claims for those <br />claims which are regular and recurring and where late fees or penalties cannot be avoided <br />with the following conditions. <br />copies) <br />1. A list of the claims that are regular and recurring in which <br />penalties or late fees cannot be avoided shall be approved by <br />Council. <br />2. Amendments to the list of claims shall be approved by Council. <br />3. Claims that have been paid in this manner shall be added to the <br />check register for Council approval at the next regular Council <br />meeting. <br />Vendors For Earlv Claim Pav_ ment <br />Cardmember Service (credit card purchases) <br />Crow Wing Power (electricity) <br />Wex Bank Fleet c (fuel card purchases) <br />Ricoh USA (copy machine lease & <br />MailFinance (postage machine) <br />Minnesota Pollution Control Agency (permits) <br />Minnesota Power (electricity) <br />Minnesota Revenue (sales & use tax returns) <br />State of MN (vehicle tabs & licensing) <br />TDS Telecom (telephone & internet services) <br />Verizon Wireless Services (cell phones service) <br />Xcel Energy (natural gas) <br />Immediate payment of claims may be made when payment of a claim is based on <br />a contract and cannot be deferred until the next Council meeting without loss to the <br />City through forfeiture of discount privileges or otherwise, per State Statute 412.271, <br />Subd 4, with the following conditions. <br />1. The claim must be endorsed by a majority of the Council members. <br />2. The claim must be added to the check register for Council approval <br />at the next regular Council meeting. <br />Q. GENERAL POLICIES <br />1. Checks that don't clear the bank — If a check has not cleared the Bank in <br />six months, the City reserves the right to stop payment on the check. The <br />city will issue a new check; however, the stop payment banking fee will be <br />