03.04 - Library Report - Laserfiche WebLink

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Minutes to meeting of Pequot Lakes Community Library Board of Directors Tuesday, December 18, 2012 Acting Chairperson Claire Nagel called the meeting to order at 6:30 p.m. Members present: Sam Hennes, Lavone Sullivan, David Anderson, Claire Nagel and Jean Clark. Absent: Lydia Loven and John Longnecker. Also present: Jerry Akerson, liaison to City Council. Sam Henries, seconded by Jean Clark, approved the minutes of the November meeting. Treasurer David Anderson gave the financial report. Balance in the regular checking account is $ 14,099.15. Total of the three Endowment CD's is $77,241.50. We also have a Rainy Day CD at Lakes State Bank of $5,022.05. With the Friends of the Library (FOTL) account, the total in checking is $21,477.64. David Anderson recommended keeping that amount in checking because we have some things coming up that we'll need the extra money for. Treasurer's report was accepted by Jean Clark and seconded by Sam Hennies. Lydia Loven has fulfilled her three 3 -year terms on the Board of Directors. This is her last meeting. She wrote a letter of resignation and since Lydia was not present at the meeting, Claire Nagel read the letter to the board. A copy is attached. We will ask Nancy Adams to write a letter of thanks to her and Claire will mention it in January's column. David Anderson has agreed to be on the board again for at least one more term. Thank you, David. The bookstore is now underway. It is named Cozy Corner Bookshop and will be open during library open hours. We are holding a Christmas book sale now until the end of the year. Claire handed out copies of a bid for shelving for the bookstore from Ron Nelson.. His bid of $1,350 was for three singlewide 3 -foot units r@ $450 each. Lavone Sullivan moved and Jean Clark seconded to accept Mr. Nelson's bid. All ayes. Claire Nagel will call him. It was suggested by Lavone Sullivan to have Mr. Nelson build a box to raise the height of the file cabinet directly behind the main front desk. Claire Nagel will talk to him about this possibility. Also suggested was the purchase of paper shredder. Lavone will talk to Donna about this. The board had a discussion about the new library software which we talked about last month. A motion was made by Jean Clark and seconded by Lavone to let Nancy and Donna make the decision as to if and when we should purchase it. All ayes. A representative from Tri -City Paving was not able to come to the library to discuss with Nancy the sidewalk in front of the building. This item will be tabled until early spring when the work can be done. We've already received a bid from Anderson Brothers. Meeting was adjourned at 7:45. Motion and second by Sam Hennies and David Anderson. Next meeting January 15. John Longnecker will be back for the March meeting. There will be no meeting in February, 2013.