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PEQUOT LAKES LIBRARY BOARD MEETING TUESDAY, SEPTEMBER 8T", 2020, 4:30pm Members Present: Courtney Gran,Terri Grimes, Mark Jurchen, Faith Kimbler, and Melissa Birch (remotely by phone) Members Absent: Renee Moodie The meeting was brought to order at 4:30pm by board president, Mark Jurchen. A motion was made by Teri to approve the minutes from the last board meeting. Courtney seconded the motion. Motion passed. Melissa gave the financial report. Expenditures as of August 31, 2020 are at$18,937.36 for the year, which is on track. Additional expenses not in the budget include engineering fees (north parking lot), contract services (painting). $5000 was received from Kitchigami library so we are at a total revenue of $9,515.62 which is on track for the budget. Cash balance as of Aug. 31 is$127,319.05. A motion to approve the budget was made by Teri. Courtney seconded the motion. Motion passed. Mark gave an update on the parking lot and landscaping. He has contacted 3 companies for paving parking lot and landscaping.They will do a diamond cut retaining wall to replace timbers along north side. They will add a ramp in front by the drop box and trees in front with trim and mulch. Hoses will be purchased to water the two new flowering crab trees which will be donated by Friends of the Library. Landsburg nursery will install the trees. A motion was made by Melissa for the trees to be funded by Friends of the Library and Courtney seconded the motion.Total is$2,049 for the cost. Waiting for bid for retaining wall. Companies are behind so hopefully this will happen this fall. Members reviewed before the meeting the executive order for mask policy and the Covid-19 preparedness plan for the City of Pequot Lakes that was sent out by Mark.The mask policy is a one page policy to keep it as simple as possible for volunteers and patrons. Mark is most concerned about confrontation that volunteers could possibly have with patrons. A maskless hour at the library was discussed. Melissa brought up that the governor's mandate requires that masks be worn indoors and we as a city entity open ourselves up to criminal charges and the maskless hour may be illegal and put the library in an awkward position. There is a need to have consistency across the library which includes the policy on masks. Kitchigami library had a similar issue and was told they couldn't do special hours.A motion was made by Teri to approve the mask policy with the change to delete number three which is the maskless hour. Courtney seconded. Motion passed. Nancy Adams reported on the new computer chairs. She reported that they are nice and are working out well. Thank you to Nancy for ordering them. Computers are continuing to be updated to desktop. Teri Grimes gave us a Children's Program update.The flyer that was put together for summer 2020 will be updated and used for 2021.The theme will be Heros. She will be contacting first responders, war vets, firefighters, and have a women's program of Historical Characters, a therapy dog, and an