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August 19, 2009 Minutes Housing & Redevelopment Authority Commissioners present: Peterson, Youngberg, Marchwick, Jurchen, Nagel. Also present: Director O'Brien, Assistant Director Anderson, tenants 5:02 P.M Chairman Peterson called to order the regular meeting of the Housing Authority. Consent Agenda approved. M/ Youngberg S/ Nagel. All ayes motion carried. Other Business 1. Mark Jurchen from Lakeland Agency presented information on property insurance, liability insurance and bonding of employees. He reviewed the current policies the HRA has, and suggested reviewing the coverage on the buildings and contents before going out for bid for 2010 insurance. Mark also discussed the importance of having insurance certificates from all contractors who are doing work at HRA properties. The HRA is drafting a policy on this matter. After this discussion, the board decided that any contractor working on any HRA property will; Provide us with a current certificate of Liability Insurance with a minimum coverage of $1,000,000, and naming the HRA as additional insured, Provide the HRA with a current Workman's Compensation Certificate, or if the owner is a sole proprietors and has no employees, a signed statement that they have no employees and are not required to have Workman's Compensation insurance, Contractors will NOT be given master keys. They will be given keys only to the areas in which they are working (i.e. exterior door keys, maintenance room key, and specific unit keys). M/Peterson S/Youngberg. All ayes motion carried. West Grove 5.1 Director O'Brien reminded the board that they had discussed not renewing the contract with KLKS Radio after September. There is one vacant unit left, and there has been a lot of interest in it since the rents were lowered. Director O'Brien asked for the board's approval to discontinue the radio advertising and not renew the contract with KLKS after September. M/ Youngberg S/ Marchwick. All ayes motion carried. 5.2 At the July meeting West Grove residents Tom and Donna Luke stated that there was a clause in their lease referencing a `painting schedule'. Director O'Brien was to review their lease and report back to the board. Director O'Brien was unable to find the clause they stated was in their lease, and instead found out from them it was in the Resident Handbook. After a phone conversation with the previous Director it was discovered that although there was reference to a `schedule of painting' there was not a schedule in existence. The board discussed this issue and decided to remove the clause from the handbook. M/ Peterson S /Jurchen. All ayes motion carried. Sibley Terrace 6.1 Director O'Brien asked the board if they had any questions about the plans and specifications for the kitchen remodel. Staff is ready to advertise for bids, and wanted final comments from the board. No changes were made. 6.2 Director O'Brien asked to close a savings account for Sibley Terrace that had fallen below the minimum and was being charged a monthly service fee. M1 Peterson S/ Marchwick. All ayes motion carried.