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September 15th, 2020 Pequot Lakes Housing & Redeveloument Authoritv Commissioners present: Robert Ritter,Pat Dullum, Bonnie Eastvold, Debbie Botham Also present: Interim Executive Director- Lynn Katzenberger, Brad Moser, C. Nelson, C. Pace, G. Larson, J. Sarff, L. Eakins *Call Regular Meetin�to Order 3:OOp.m. Chairman Ritter called the meeting to order. *Consider Agenda/ChanEes Topic added to Maintenance Engineer's Report: Dumpster's enclosure covers *Consent Agenda/Regular Meeting Motion to accept the Minutes. Moved by Botham, Seconded by Eastvold, all Ayes; motion carried. Motion to accept the Payment of the Bills. Moved by Dullum, Seconded by Botham, all Ayes; motion carried. Motion to accept the Financials. Moved by Botham, Seconded by Eastvold, all Ayes; motion carried. *West Grove No business *Siblev Terrace It was advised by HUD to create a Laundry Fund Policy that the Board approves if we did not have one. Some HRA's have a separate bank account for laundry funds that can be used for the residents. Lynn stated they already have 7 bank accounts for all properties: Operating and for Security Deposits. They would need to open 3 more accounts if they wanted the funds to go back to the tenants. Lynn also stated they have Petty Cash for things like this and each property adds into this account. She also reminded the board that Sibley tenants do not pay for their electric or heat and the laundry funds have always been going into the Operating accounts to help pay the expenses. Motion to keep depositing laundry funds into Operating Account. Moved by Botham, Seconded by Ritter, all Ayes; motion carried. *ParkView Laundry funds for this property have always been going into Operating as well. Petty Cash can be used in replace of opening another bank account. Motion to keep depositing laundry funds into Operating Account. Moved by Botham, Seconded by Eastvold, all Ayes; motion carried. *Aluine Laundry funds for this property have always been going into Operating as well. Petty Cash can be used in replace of opening another bank account. Motion to keep depositing laundry funds into Operating Account. Moved by Botham, Seconded by Eastvold, all Ayes; motion carried. Rural Development is still in mortgage forbearance. They hope to resolve the issues with delayed Rental Assistance payrnents soon. *Executive Director's Reaort HAI Group,the property insurance,was up for renewal and the application has been sent in. *Maintenance Renort The 2 refrigerators ordered for ParkviewI are still on back-order. Fall clean-up of the grounds will start. At last month's meeting the dumpster covers were discussed on the wish list and now would like to proceed before snow falls. Top dollar amount was discussed for this project. Motion to proceed with building covers for all property dumpster enclosure's with the limit total for all of$1,500. Moved by Dullum, Seconded by Botham, all Ayes; motion carried.