09.04 Loon Lake Township - Calsium Chloride Application on North Sluetter Road Updated

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Loon Lake Township Ms Anigie Duus City of Pequot Lakes Clerk/Treasurer 4638 Main Street Pequot(akes, MN 56472 Re:Calcium Chloride Invoice for May 2020 Application on North Sleuter Rd Dear Ms. Duus, Per our recent telephone conversation, I am writing to you or the clerk of Loon Lake Township (hereinafter"LLT")to request that Mr. Rick Wilson or a Supervisor and Road Chairman of LLT, be placed on the agenda for the upcoming Monday September 15�, 2020 Pequot Lakes City Council meeting. The purpose of this request is to allow Mr.Wilson to be heard regarding LLT's position that Pequot Lakes should reimburse LLT for 100%of the May 30,2020 application of Calcium Chloride to the North Sleuter Road. The 100%cost of the 2640 gallons of calcium chloride at$1.03 per gallon applied by Knife River over the 5640 Feet of North Sleuter Road was$2719Z0. See Attached Exhibit A consisting of original LLT invoice to Pequot Lakes which also includes the Knife River May 315`,2020 invoice to LLT for the entire 2020 Calcium Chloride Program with line item breakout of the three tanks at 2366 gallons, 196 gallons and 78 gallons utilized on North Sleuter Road comprising the total of the 2640 gallons. As the City Council members are aware, LLT and Pequot Lakes have for many years jointly participated in the annual Calcium Chloride Program that Cass County arranges for with the Contractor of the County's selection;this year the County's chosen Contractor for the program being Knife River. I can represent to the City Council that in all the years, prior to 2020,that Pequot lakes and LLT have jointly participated in the annual County Calcium Chloride Program that Pequot Lakes has been billed for by LLT for 100%of the cost for North Sleuter and has paid LLT for 100%of the cost amount billed without objection or concern. This all dates back to when Pequot's former Public Works Director Mike Loven asked LLT to include North Sleuter Road,as a line-Road, in the County Calcium Chloride Program,with the promise that Pequot Lakes would pay 100%for North Sleuter due to the fact that LLT has no residents on North Sleuter Road. See attached Exhibit B Copies of the 2015-2019 billing and payment documents confirming Pequot Lakes payment of the 100%of the cost for North Sleuter,as well as the general range of annual billings by LLT to Pequot Lakes in the general range of the$6202.30 amount billed per Exhibit A in 2020 by LLT to Pequot Lakes. I can represent to you as clerk that in a April 28t''2020 conference call that included the 3 LLT Supervisors, myself as Clerk and Nancy Malecha and Jason Gorr of Pequot Lakes that the topic of the 2020 County Calcium Chloride Program came up and and Mr. Gorr and Ms. Malechut were agreeable for LLT to proceed with the Calcium Chloride Program in the same manner that had occurred in all, previous years; with LLT working with the Contractor for Knife River paying Knife River's invoice and then billing Pequot lakes for its share. 1 � 4, � �, .V