09.02 Maintenance Facility Project - Potential Closeout of Contract

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AGENDA ITEM #9.2 c:r� of Pequot Lakes— - REPORT TO CITY COUNCIL Report Prepared by: Tim Houle & Nancy Malecha Date: June 2, 2020 Subiect: Maintenance Facility Project— Potential Closeout of Contract Report: After quite a design process, the City's new Public Works Maintenance Facility was publicly bid at the end of January 2018. Nine bids were received. Boser Construction, Inc. (BCI) from Sauk Rapids was the lowest, responsive, responsible Bidder. The City awarded the project to BCI for their lump sum bid of$894,000 at their February 5, 2018 meeting. Per the Bidding Documents / Construction Contract, the Facility was to be substantially completed (ready for the City to occupy) no later than September 28, 2018. Final completion was 30 days after substantial completion. During the 2018 construction season, the Council questioned periods of inactivity at the site. BCI was advised of these concerns. BCI did not submit a request to extend the contract time. After a lot of work at the end of September/beginning of October, we believed the project was substantially complete on October 12, 2018. Ryan Cross, President & CEO of BCI signed the attached Certificate of Substantial Completion, but they did not sign the attached corresponding Change Order No. 1 assessing liquidated damages of$500 per day for a total of$6,500. With the lateness of the construction season, final completion of several items dragged into 2019 and now to today, the most recent being turf restoration in the infiltration swales and basin which the City is taking care of and one spot with a roof leak which BCI took care of.