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P ci� �f MEMO <br /> equot <br /> Lakes— _ <br /> TO: Planning Commission Members <br /> �/,� <br /> FROM: Dawn Bittner, Zoning Specialist ' U � <br /> ;f <br /> DATE: May 6, 2020 <br /> RE: Meeting Attendance <br /> For quite some time, I have noticed that my efforts to contact Planning <br /> Commission Members via email or telephone regarding meeting agenda packets <br /> and attendance have been unresponsive and this is causing inefficiencies in my <br /> work tasks relating to Planning Commission Meetings. I understand the <br /> difficulties we all face in balancing our personal and professional matters; <br /> however, I need each of you to check and respond to your City emails in a timely <br /> manner as this will allow me to determine if we have a quorum for our meetings <br /> and to set up accordingly for our virtual meetings. It is very important for you to <br /> "accept" or"decline"meeting invites, return my telephone calls, and let me know <br /> if something comes up and you are unable to attend a meeting. <br /> We have been successful establishing a new notification process for the <br /> expiration of the passwords for your City email accounts. You will receive an <br /> email notification that guides you through changing your password. You will <br /> need to watch for that notice. <br /> Let's work to communicate more effectively as a team and if there is something I <br /> can do to make this easier, please let me know. <br /> Thank you for all you do for the City of Pequot Lakes! We truly appreciate it. <br /> 4638 Main Street <br /> Pequot Lakes,MN 56472 <br /> dbittner(a;pequotlakes-mn. ov <br /> 218-568-6699 <br />