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City Council Minutes <br /> Apri17, 2020 <br /> Page 5 of 12 <br /> ----------------------------- <br /> want to encourage gathering people in one spot therefore another contract <br /> requirement is to have newsletters weekly, roughly weekly newsletters. He stated <br /> they will also have a webpage that will have a link to the City's website to <br /> communicate and provide updates on the project. <br /> 10.2. Maintenance Facilitv Landscaqinp Quotes <br /> Jason Gorr presented the Maintenance Facility landscaping quotes. He stated <br /> that they had approached multiple companies in the area to provide quotes but <br /> they only received four viable quotes back. He stated of the four they were very <br /> competitive and only two offered back with the detailed responses they were <br /> looking for. He said ultimately the quote selected had the best rate, <br /> communication and watering plan. Mr. Gorr stated that quote 1 was offered by <br /> Moe's Landscaping for a cost of$36,575 and quote 2 was offered by The Woods <br /> Landscaping for a cost of$34,208. He is recommending that quote 2 from The <br /> Woods be accepted as it is $2,367 less and offers a better watering plan which <br /> allows the City to use their 1,000 gallon trailer mounted watering tank for the <br /> year. He stated that this allows the City to best protect the investment. <br /> Mr. Gorr also stated that since this landscaping component is a part of the overall <br /> Maintenance Facility Project it is recommended that the attached resolution be <br /> adopted authorizing and documenting an interfund loan between the Highway <br /> 371 Fund and the Capital Improvement Fund. He stated a similar resolution was <br /> adopted on February 5, 2018 for the construction of the Maintenance Facility. <br /> Mr. Gorr presented a drawing to the Council to show how the landscaping plan <br /> will be laid out, there will be finro rows of trees at the Highway 371 border and the <br /> trees will be staggered to block their view the best that they can. He stated that <br /> they picked different species of trees and some will grow thicker and faster than <br /> others to help with screening. He stated that they ran it by Planning and Zoning <br /> to ensure that they are staying within requirements. <br /> Council Member Swanson asked if there was a one year guarantee on growth <br /> and trees. Mr. Gorr stated that he recalls reading something along those lines <br /> and it is similar to most of these tree sales places. Council Member Akerson <br /> questioned the watering plan and Mr. Gorr stated that the company will provide a <br /> tank that they could use all summer long to water all the trees. <br /> Discussion ensued about getting local bids and the process that was taken. <br /> Council Member Pederson stated as he understood that this is a zoning issue <br /> and that the City was out of compliance until there was screening along the <br /> highway and he is wondering if this screening is required all the way down the <br /> cornfield. He stated that if putting in this screening is necessary according to our <br /> ordinance he would look at changing the ordinance. He believes we are shooting <br /> ourselves in the foot because people that will want to move in onto that 80 acres <br /> will want high visibility and not have to spend money on screening. He is against <br /> spending $38,000 at this time with what is going on in our Country and City. <br />