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City Council Minutes March 5, 2020 Page 7 of 9 ----------------------------- He stated when they start to get into construction they will have weekly construction progress meetings. He believes they will have time for public input at the beginning of these weekly progress meetings and said they can work on a communication strategy to let people know when those meetings will be. He said the progress meetings are not set yet but they should be every Tuesday at 8:00 a.m. or something similar to that. He requested one of the Council Members become a liaison and attend those progress meetings. Mr. Houle said it is sometimes helpful to have a Council Member's perspective and have them provide a summary to the other Council Members. He asked the Council to think about a liaison for progress meetings. Discussion ensued about Council concerns from the last meeting and Mr. Houle suggested they wait to see what the contractor is proposing since they may have some ideas to minimize some of the issues or some of them may be resolved once they receive the schedule. He said the ideal would be to give the Council a proposal or a fairly good update at the April Council meeting. 9.3. Request to Carryover 2019 Funds Jason Gorr informed the Council the Roads and Streets Department of the General Fund has a capital outlay budget variance of$62,063 for 2019 and he would like to request Council authorization to carry these funds over to 2020 for future large equipment purchases and/or capital improvement projects. Council Member Clement asked what happens to the funds if they are not carried over and Ms. Malecha stated that they go back into the cash balance. COUNCIL MEMBER SEILS MOVED TO DESIGNATE $62,063 FROM 2019 GENERAL FUND— ROADS AND STREETS AS 2020 CAPITAL OUTLAY CARRYOVER FUNDS FOR THE ROADS AND STREETS DEPARTMENT FOR FUTURE LARGE EQUIPMENT PURCHASES AND/OR CAPITAL IMPROVEMENT PROJECTS. COUNCIL MEMBER CLEMENT SECONDED THE MOTION. MOTION CARRIED 3-0. 9.4. Maintenance Worker's Probationarv Period Jason Gorr informed the Council that Randy Brickweg was hired as a City Maintenance Worker on September 9, 2019, his six month performance review was completed on February 21, 2019, and Mr. Brickweg has successfully completed his six-month probationary period. COUNCIL MEMBER CLEMENT ACKNOWLEDGED RANDY BRICKWEG'S SUCCESSFUL COMPLETION OF HIS SIX-MONTH PROBATIONARY PERIOD AS CITY MAINTENANCE WORKER AND MOVED TO AUTHORIZE A PAY INCREASE EFFECTIVE MARCH 10, 2020, MOVING FROM STEP 2 TO STEP 3 OF THE CITY'S PAY STRUCTURE. COUNCIL MEMBER SEILS SECONDED THE MOTION. MOTION CARRIED 3-0.