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PEQUOT LAKES AREA FIRE BOARD MEETING MINUTES JANUARY 29,2020 The annual meeting of the PLAFB was called to order by Chairman Peterson.The minutes of the last meeting were not read due to a motion by Hart, second by Lillehei, motion passed. The fourth quarter fire call report totaled 20 calls, compared to only 7 during this time last year. There were 7 cancelled in route, 6 structure fires, 5 agency assists, 1 natural gas leak,and 1 CO detector malfunction. By location,8were to Breezy Point, 6 to Pequot Lakes, 2 to Poplar Township, 1 to Moose lake Township, 1 to Pelican township, 1 mutual aid to Nisswa,and 1 mutual aid to Crosslake.There was one fire call that was billed for$500.00. Training report totaled 34 hours for the quarter. A special training class totaling 16 hours was sponsored by the Cuyuna Range Fire Association. The financial report for the past year was discussed.The bunker(turnout gear) account, pager/radio account,and insurance account were under budget.There will be a bill for turnout gear for approximately$9000.00 coming.The gear was ordered but has not been delivered yet.The Department is shopping for needed radios but has not ordered any yet.The Department recorded $12,090.00 donations for 2019. Fire training reimbursements from the State of Minnesota totaled $3105.00. Fire call billing revenue totaled $3430.00 during the year. Wussow requested information on how the fire relief(pension fund) billing to the City of Breezy Point for approximately$35,000.00 was determined.Thoughts were the billing is determined by a percentage of the total building value within each governmental region.The City will follow with an explanation of how that number is figured for each contracted area. Wussow motioned to approve the report, second by Lillehei, motion passed. The personnel/operations report was Evan Hayes,a two year fire fighter, resigned and moved out of our area.The Department participated in Pequot Lakes' winter parade. Fire Chief Nelson gave a report concerning the ISO (Insurance Survey Organization) report we received.The ISO wants to lower our fire protection rate for properties within 5 miles of a fire station from 4 to 5.The main reason is that different types of information are being used to calculate the rate. Our Department can contest the change.Chief Nelson assured us the insurance rate for commercial and residential properties is minimal for the situation. One reason for our rate change was that we did not achieve the proper structure fire training required. Another reason indicated our fire hydrants within our City do not flow enough gallons per minute.We are very good at shuttling water with tanker trucks and mutual aid but received no credit for that. Department officers are planning to improve our building preplan program for commercial properties within our fire protection area.Another thought was expressed to record our training records with more detail. Chief Nelson explained the Department's recent purchase of a new preplan software program (FIowMSP)from an Indiana company using a cloud based google map format to organize and detail information concerning fire preplans for commercial buildings.The annual cost of$600.00 is very economical. Features include all buildings are shadowed,fire hydrant locations are marked,and an estimated water flow needed is predicted by the size of the structure. Water supply sources are