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City Council Minutes January 7, 2019 Page6of11 ----------------------------- Mr. Houle explained that everything north of Main Street was originally intended to go north into this basin behind the water treatment plant but after they got into the detail of the job they determined that they do not need to go north but bring it south. That way they will not have to excavate a new north basin and add piping to get past the City's water main which is why they believe they can save some money. He clarified that the pipes will still be going to be under the street but it is just going to be tilted to the south for those finro blocks instead of having to go north to a newly constructed basin. COUNCIL MEMBER PEDERSON MOVED TO ADD THE DESIGN AND CONSTRUCTION OF BUTLER STREET TO THE RASMUSSEN ROAD & SOUTH WASHINGTON AVENUE IMPROVEMENT PROJECT AT AN ESTIMATED COST OF $67,000, TO INSTALL STANDARD SWING MAILBOX POSTS WITHIN THE PROJECT AREA, AND TO SEND ALL STORM DRAINAGE WITHIN THE PROJECT AREA TO THE SOUTH BASIN AT AN ESTIMATED SAVlNGS OF $50,000. COUNCIL MEMBER CLEMENT SECONDED THE MQTION. MOTION CARRIED 4-0. 9.3. North Sluetter Road Feasibilitv Report & Preliminary Special Assessment Hearinq Update Tim Houle updated the Council of the process of special assessments. He stated that there is a series of public hearings with a minimum of two which is a state statute type process and the main reason is to gather public input. He stated they also do a study which they present at the first of two special assessment hearings. He said then the Council takes the input and decides whether to actually do a design and proceed with a project. Mr. Houle stated the City Policy is set up in a way that before the City get bids from contractors and before a construction project is awarded the City will have the second of the two public hearings to gather that final input from the citizens. He reminded the Council that the City is at the step prior to the first hearing and the draft feasibility report is prepared. He s#ated that the City Policy says that the draft report will need to be reviewed with a City Assessment Committee. He said the Committee consists of City staff members, Public Works Administration and there is room on that City Assessment Committee for one Council Member. He stated after they review the draft report they would then ideally present that draft report to the Council at the February meeting. Council Member Pedersen stated the only motion that the Council approved was done in September following a study on what it would cost. He stated that David Drown gave the Council what he believed was finro estimates for Rustic Road to a Rural Road estimate and how those numbers would it impact the bond. Mr. Pedersen stated that what the Council approved the motion that was to go ahead and pave based on all that information. He stated that special assessments were not a discussion at that point and the motion back in September did not include and special assessments. He believes the Council needs to continue in that direction.