07.01 Volunteer Fire Assistance Matching Grant

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Vendor No.0000201754 Contract No.166314 3000/R29337VE/R293211 PO No.160923 The Grantee is responsible for maintaining a written conflict of interest policy. Throughout the term of this agreement, the Grantee shall monitor and report any actual, potential, or perceived conflicts of interest to the State's Aathorized Representative. The Grantee shall be responsible for the administration, supervision, management, record keeping and program oversight required for the work performed under this agreement. Complete work specified in the Project Proposal attached hereto as Exhibit A. This Project Proposal shall be a part of this grant. Highest priority is indicated in the office use on(y box of Exhibit A; however, any of the listed projects or a combination of the listed projects on Exhibit A, may also qualify for this grant with written approval from the State of Minnesota. Insure all equipment acyuired through this grant must be used solely for prevention, suppression and control of fire. Report GPS locations of dry hydrants or water facilities constructed under this grant to Shelly Serich, Rural Fire Programs Assistant, 402 Southeast Eleventh Street, Grand Rapids, Minnesota 55744 or his/her successor. 3 Time The Grantee must comply with all the time requirements described in this grant contract In the performance of this grant contract,time is of the essence. 4 Consideration and Payment 4.1 Consideration. Consideration for all services performed by Grantee pursuant to this grant agreement shall be paid by the State as follows: 4.l.l. Compensation. The Grantee will be paid in the amount not to exceed $1725.00, based on the following computation: 4.t.2. Matching Requirements. The State shall reimburse Grantee for up to 50% of the reasonable net cost of items purchased or expenditures made, in accordance with the approved project proposal. This reimbursement shall not exceed the total amount of this grant. Grant funds cannot be used by the Grantee as match or for reimbursement for any other grant or program without prior written authorization from the State's Authorized Representative. 4.1.3 Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed $00.00. THE TOTAL STATE OBLIGATION FOR ALL COMENSATION AND REIMBURSEMENTS TO GRANTEE SHALL NOT EXCEED $1725.00. Funds made available pursuant to this Agreement shall be used only for expenses incurred in performing and accomplishing the purposes and activities specified herein. Notwithstanding all other provisions of this Agreement, it is understood that any reduction or termination of funds allocated to the State may result in a like reduction to the Grantee. 4.2. Payment The State shall disburse funds to the Grantee pursuant to this agreement on a reimbursement basis. The Grantee shall submit payment reyuests with required expenditure documentation. If necessary, advance payments on grants shall be negotiated between the State and Grantee on a case by case basis. In order to make advance payments, the Grantee must prepare and submit a written justification to the State for approval that details specific need to utilize advance payments. A copy of the signed justification must be maintained in the grant file. All advance payments on grants over$50,000 must be reconciled within 12 months of issuance or within 60 days of the end of the grant period. VFA Grant 096 FY20 2