03.04 - Library Report - Laserfiche WebLink

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Pequot Lakes Community Library Board Meeting Tuesday,January 20,2009 Acting Chairperson Lydia Loven called the meeting to order. Board members present: David Anderson,Nancy Adams, Sam Hennies, Claire Nagel, Lydia Loven, and Tina Hanneken. John Longnecker was absent.No visitors were present. A motion was made to approve the December 9, 2008 minutes. David Anderson made a motion and Sam Hennies seconded that motion. Motion carried. Treasurer's Report by David Anderson: As of 12/31/2008 Total: 130,526.89 Checking Account: $8,572.57 Endowment Fund: $70,465.08 Rainy Day Fund: $10, 342.77 Building and Expansion: $41,146.47 Money was moved from our building account to a City account that was designated for our specific building fund purpose. Nancy made a motion to approve the treasurer's report. Sam seconded the motion. Motion carried. Committee Reports: Volunteer Coordinator—Nancy stated things are going well. There has been a retirement,but we have a waiting list of volunteers that may be interested. Publici —Once a year Claire will list/name the"In Memory of donation in the paper. There are 6-7 names for 2008. Fundraising—the following are approximations of the contributions for 2008. Total--$20,000 $8,000 Endowment; $2,500 Materials; $690 Daily Operations; $5,000 Building Fund; $2,200 Summer Program; and $1,200 other misc. Old Business- An Architect will give us a basic drawing to continue the ongoing process of our Library Expansion. The drawings will help refine old and new ideas. New Business: • "Conversation With..."Ann Hutchins has agreed to continue exploring new topics and finding speakers. There was discussion about a time/day. It was determined that Mondays 11AM-12:00 would work best. • A $50 honorarium will continue to be given to the speakers. • Discussion continued on fundraising possibilities; matching funds; and library expansion hopes/dreams. It was mentioned that there could be an open house at the library to share the "plans" from the architect. • A motion was made to make an addition to our bylaws. The motion is as follows: The library can display materials from non-profit groups pending approval of the Library Board. The library will not display materials that raise funds for non-profit or for-profit groups.Nancy made the motion. David seconded the motion. Motion carried. • John Longnecker sent an email discussing the 2009 City budget. Dave made a motion; Claire seconded the motion. Motion carried. Motion is as follows: The library board realizes that due to reduction in the state funding to city governing bodies there will be significant cuts necessary in the city budget. Because of our appreciation of past assistance from the city council the library board would make not objection if the council were to cut the financial assistance that was planned for 2009. The intension is that by 2010 the financial situation would be improved to the point that the funding could be reinstated. NO MEETING IN FEBRUARY NEXT MEETING: Tuesday,March 17,2009