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January 6, 2009 <br /> To: City Council <br /> From: Nancy Adams, Mayor <br /> Background: Because I am new to the liaison role, I have tried to articulate what a <br /> liaison should do. This"job description"will remind each of us what we can/should do <br /> to make our meetings even more productive. <br /> You will also note the new role of liaison pro-tem. If you are unable to <br /> attend a department meeting, please contact the pro-tem. <br /> LIAISON ROLE <br /> 1. Act as a go-between for the department and the Council and also the community, if <br /> needed. <br /> �. 2. Attend all department meetings. <br /> 3. Know the department well and understand its function and workings. <br /> 4. Have all your questions answered, department reports in order and the department <br /> head prepared for all anticipated questions prior to a city council meeting. This should <br /> involve meeting with the department head the week prior to council meetings to have <br /> that person prepared. <br /> 5. Do a performance review with the head of the department once a year. <br /> 6. If issues arise, document any concerns and discuss them with the department head. <br /> 7. Keep the Mayor informed regarding the department—both positive and concerns. <br /> 8. If you are Pro-Tem,please attend meetings when the liaison is unable to be there. If <br /> there is an issue, both the liaison and the pro-tem can work together on the issue. <br />