08.01 Pequot Lakes Police Department Annual Report

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ADMINISTRATIVE SUPPORT AND RECORDS The Pequot Lakes Police Department Administrative Support and Records Division is staffed I only by an Office Manager (Jen Anderson) who is also the agency's TAC (Terminal Agency Coordinator). TAC Responsibilities The FBI's National Crime Information Center (NCIC) requires the Minnesota Bureau of Criminal Apprehension (BCA)to train and certify those who use the Criminal Justice Information System (CJIS) terminals in Minnesota, and to manage the use of the MNJIS and NCIC networks within the State. The TAC helps the BCA manage the use of these systems by acting as the liaison between the law enforcement agency and the BCA. The TAC is responsible for ensuring that � his/her agency complies with MNJIS and NCIC policies and procedures and must be knowledgeable in all aspects of MNJIS/NCIC and has the authority to implement changes and oversee the use of these systems. Records Manaaement Resnonsibilities The primary role of Records Management is to collect, process, disseminate and maintain Department records in accordance with Federal and State Data Practices laws and Records Retention requirements. This Division also performs various administrative and support services. In addition,the Office Manager as a variety of other responsibilities; greeting and assisting the public in person and over the phone, communicating with the Crow Wing County Attorney's Office and city prosecutor office on cases, submitting citations, updating statutes in LETG and fingerprinting when an officer is not available. Propertv Room Technician Our current Office Manager has gone above and beyond her duties at the department. At the beginning of 2018,the position of Property Room Technician was vacant.Jen expressed interest in this position and was sent to a finro day course in Fargo, ND for training. Along with the supervision of Sgt. Turcotte,they both worked together in re-organizing the properry room and refreshing the policies and procedures pertaining to the submission, tracking and purging of property in the police department's possession. Forfeiture Coordinator The Minnesota Department of Public Safety requires each police department to declare one person as the Forfeiture Coordinator, to serve as a point of contact between that department and the state. As the Forfeiture Coordinator, she maintains a record of all forfeitures the department makes (guns, money, vehicles, etc.) and reports all information to State Auditor's office. Jen gladly accepted this role in 2016 and still serves as the PLPD department forfeiture coordinator. � �