11.05 - Payment of certain claims prior to Council Mtg

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Subd. 8.Delegation of authority for paving certain claims. A city council, at its discretion, may delegate its authority to pay certain claims made against the city to a city administrative official. City councils opting to delegate their authority to review claims before payment pursuant to this subdivision shall have internal accounting and administrative control procedures to ensure the proper disbursement of public funds. The procedures shall include regular and frequent review of the city administrative officials' actions by the council. A list of all claims paid under the procedures established by the city council shall be presented to the council for informational purposes only at the next regularly scheduled meeting after payment of the claim. A city council that delegates its authority to pay certain claims made against the city must adopt a resolution authorizing a specified city administrative official to pay the claims that meet the standards and procedures established by the council. A city council of a city that does not prepare annual audited financial statements which have been attested to by an independent certified public accountant, public accountant, or the state auditor, may not delegate its authority for paying certain claims against the city pursuant to this subdivision. As you can see by the above statutes, there are situations where authority can be delegated to allow the early payment of claims in order to avoid penalties. The main bills that we are concerned with include the following: • Cardmember Services • Xcel Energy • Hasler • Fleet Services • MN Power • Verizon I am proposing that the Council adopt one of two procedures: � (S.S. 412.271, Subdivision 4);,